Nutrition Supply Buyer

TriHealth•Cincinnati, OH

1d•Onsite

About The Position

This position will manage the purchasing process for all nutrition supplies while ensuring compliance with all contracts. Buyer will work closely with site leaders as well as offsite leaders to order and fill all department requisitions. This position will be responsible for maintaining good vendor relationships and tracking any issues with service. It will be responsible for reviewing vendor invoicing upon delivery of products and must report any discrepancies to the vendor as well as site leader. The buyer must communicate any issues or changes with established delivery days/times to site leader. The position will work directly with the purchasing department on special order items and maintenance of items through LAWSON. It is responsible for substitutions of any out-of-stock items and for communicating with the clinical nutrition team on any potential barriers for filling patient items. Must complete inventory a minimum of 3 times weekly and maintain and adjust par levels as usage fluctuates. Additional duties include receiving all supply trucks and verifying products. Buyer must oversee and assist the team member/s who is stocking shelves post-delivery. The buyer will ensure regulatory compliance as it relates to stock room/refrigeration cleanliness, organization, rotating and labeling. This includes joint commission compliance for all areas in which the buyer purchases for. Buyer will manage courier service for all offsite locations receiving supply through nutrition services. This position will maintain good communication will all contacts requesting department requisitions. It will ensure proper charges are documented and communicated to the nutrition administrator so that invoices are charged to the correct departments. Buyer will schedule all pick-ups directly with requesting party and is responsible for fulfilling requisition at agreed upon time.

Requirements

High School Diploma or GED
1 year equivalent relevant experience or 1 year in prior TriHealth Nutrition role is acceptable in lieu of minimum education
Proficiency using Microsoft Office programs
Knowledge PO
Familiarity with Supply Chain and Project Management
Personal Computer experience
Strong written and verbal skills
Analyze spending data, inventory levels, and product demand
Strong organizational skills

Responsibilities

Manage the purchasing process for all nutrition supplies.
Ensure all orders comply with established contracts and organizational standards.
Coordinate with the purchasing department on special orders and LAWSON item maintenance.
Maintain strong vendor relationships and track service issues.
Review and verify vendor invoices upon delivery, reporting discrepancies to vendors and site leaders.
Communicate changes or issues with delivery schedules to appropriate leaders.
Conduct inventory at least three times weekly and adjust par levels based on usage.
Oversee receiving of supply trucks, verify products, and support staff with stocking.
Ensure regulatory compliance for storage areas, including cleanliness, organization, rotation, and labeling.
Collaborate with site and offsite leaders to process and fulfill all department requisitions.
Manage courier services for offsite locations.
Ensure accurate charge documentation and communicate billing details to the nutrition administrator.
Identify and manage substitutions for out‑of‑stock items.
Communicate potential supply barriers to the clinical nutrition team.
Schedule and coordinate pick‑ups with requesting parties and ensure timely fulfillment