Nursing Staff Coordinator

Prime Healthcare•Lynwood, CA

5d•Onsite

About The Position

St. Francis Medical Center is a leading comprehensive healthcare institution in Los Angeles, providing vital healthcare services to the community. The Nursing Staff Coordinator provides essential staffing and scheduling support for assigned departments. This role is crucial in ensuring that departmental needs are met by aligning available personnel with patient care requirements, while also managing schedules efficiently and cost-effectively. The coordinator will be responsible for daily staffing adjustments, participating in hospital-wide position control meetings, forecasting staffing needs to prevent emergencies, and managing supplemental agency personnel. This position requires a proactive approach to maintain optimal staffing levels and ensure compliance with hospital policies and collective bargaining agreements.

Requirements

High School Diploma or equivalent required.
Experience and proficiency with Microsoft Office applications required.
Strong interpersonal communication skills required.
Ability to excel in a fast-paced environment.

Nice To Haves

Experience in healthcare preferred, preferably in an acute care setting.

Responsibilities

Provides staffing and scheduling support for assigned departments.
Supports the creation and revision of department schedules by matching departmental needs with available personnel.
Meets schedule posting deadlines according to Hospital policy or Collective Bargaining Agreement (CBA).
Schedules staff in the most productive and cost-effective manner, utilizing all determined staffing strategies.
Evaluates and revises daily department staffing, including replacement of personnel due to paid time off, sick leave, leave of absence, and/or other unexpected circumstances.
Obtains daily staffing needs from assigned departments at regular intervals and by active rounding to make real-time changes.
Participates in Hospital position control meetings, working with C-Suite to review schedules and staffing reports.
Forecasts staffing needs to avoid emergencies.
Supports the review and approval process for requesting supplemental agency personnel.
Reviews contracted labor candidates to determine qualifications and submits to CNO and Department Leadership for placement decisions.
Updates agency candidate orders in Vendor Management System (VMS).
Ensures all incoming agency personnel have complete compliance files in the VMS.
Reconciles VMS invoices for hours and charges due to agencies in collaboration with the Finance department.
Establishes a pattern of agency reduction.