Nursing Scheduler

Kedren Community Health Center Inc•Los Angeles, CA

5d•$24 - $28•Onsite

About The Position

The Nursing Scheduler is responsible for scheduling employees to ensure sufficient coverage of staff for all shifts within AIP/CIP for Kedren. The nursing scheduler generates, manages and updates master schedules while making adjustments as needed according to census fluctuations, call-ins, and pre-planned leaves of absence.

Requirements

Experience in administrative clerical support in a psychiatric or other healthcare environment preferred.
Experience in MS Word, Excel and a data entry database computer software in a windows environment.
Must be organized, detail oriented and the ability to handle confidential information.
Possesses excellent written, verbal communication and interpersonal skills, the ability to interface with all levels of management, clients and associates while building strong relationships.
Must have the ability to problem solve, meet deadlines and follow through on work assignments in a fast-paced environment.
The ability to work overtime and/or additional days on special projects as needed.

Responsibilities

Maintain staffing operations across both units across all shifts: AIP and CIP (AM, PM, NOC).
Maintain accurate staffing list of all Nursing Department employees (FT/PT/Per Diem/Registry) to include names and contact information such as current telephone numbers, email, emergency contact, and home address.
Process requests for sick time off, vacation, maternity leave, Family Medical Leave Act (FMLA), and unpaid leaves of absence after approved by DON.
Notify DON of nursing employee schedules per shift per unit on daily basis.
Fulfilling staffing vacancies in advance to ensure adequate coverage for all shifts by using FT/PT/Per Diem and Registry staff. OT and Double time must be approved by DON.
Maintain open and professional communication with Registry Agencies, keep phone numbers of all administrative contact persons up to date.
Be available to receive phone calls and/or text messages from Registry Agencies regarding staffing needs as needed.
Keeping meticulous attendance records by monitoring overtime and attendance of employees.
Notify Director of Nursing of potential need for the progressive disciplinary process if staff members accrue excessive absences and/or tardiness.
Communicating with Unit Supervisors and the Director of Nursing / Chief Nursing Officer regarding floor orientation scheduling for newly hired employees in the nursing department.
Checking time clock punch records against master schedules and noting the appropriate changes.
Signing time correction forms for events such as missing meal periods or forgetting to clock in/out.
Track and document all in-service training sessions.
Utilizing computer software to prepare, change, and update the master schedule.
Secure coverage for vacancy shifts.
Work with the payroll manager to verify payroll accuracy.