Nursing Administration Coordinator, 24 Hour, Days
About The Position
Manages the Hospital’s sick line for Nursing. Records appropriately in Kronos to update the needs of each unit. Uses Kronos technology to fill schedule holes to bring up to optimum staffing levels. Prepares and updates schedules in the electronic scheduling system to achieve appropriate staffing levels set by nursing administration. Assists in the completion of weekly data entry process in preparation for Payroll. May perform secretarial and administrative support duties for the assigned Nurse Manager(s) and unit(s). Standard Staffing Level Responsibilities: Complies with established departmental policies, procedures and objectives. Attends variety of meetings, conferences, seminars as required or directed. Demonstrates use of Quality Improvement in daily operations. Complies with all health and safety regulations and requirements. Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors. Maintains, regular, reliable, and predictable attendance. Performs other similar and related duties as required or directed. All responsibilities are essential job functions.
Requirements
- High school diploma or GED required
- Ability to prepare routine administrative paperwork.
- Knowledge of planning and scheduling techniques.
- Knowledge of basic accounting and computer skills.
- Ability to communicate effectively, both orally and in writing.
- Good organizational and record maintenance skills.
Nice To Haves
- 2 year’s experience in healthcare related field.
- Experience with ANSOS and KRONOS preferred
Responsibilities
- Reviews staffing grids for each of the units and communicates with units to ensure appropriate staffing levels at the beginning of each shift.
- Manages the sick call line for the Nursing units
- Prepares daily sign-in sheets for staff in areas using Kronos.
- Updates the active schedule in KRONOS with changes on a daily basis.
- Assists in the completion of the weekly data entry process in preparation for Payroll.
- Obtains management authorization for all overtime, time-off requests, shift trades and vacation requests.
- Makes managers aware of any abnormal or unusual trends seen within the data including, but not limited to, absenteeism, overtime and requests for more or less shifts.
- Assists with covering staffing vacancies created by sick calls, unanticipated leaves, and personal time. Makes calls to staff to request additional shifts.
- Maintains records for all leaves of absence, special requests and requests for schedule changes.
- Maintains knowledge of current UMMHC policies and practices.
- Ensures the efficient implementation and modification of database systems required for staffing and scheduling.
- Informs management of any unauthorized usage of scheduled time potentially resulting in budget variances.
- Maintains knowledge of current products, database management techniques and related information systems technology.
- Assists with the development and implementation of database management policies and standards for efficient quality control and data administration.
Benefits
- signing bonus available
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
