NTAM Governance Administrator

Northern Trust•Tempe, AZ

3d•$58,425 - $93,385

About The Position

The NTAM Governance Specialist supports governance and administrative needs of committees within Northern Trust Asset Management (NTAM). This role serves as a central resource for committee administration, ensuring meetings are structured, materials are complete and appropriately distributed, actions are documented, and records are maintained accurately and consistently. The successful candidate has exceptional communication skills and works effectively in a fast-paced environment. They are a collaborative partner who can manage multiple high-visibility projects and tasks with urgency. The role works closely with the NTAM Regulatory Response Program Manager, committee chairs, and senior leaders across the organization.

Requirements

At least 3–5 years of relevant experience in roles such as paralegal, legal administrator, corporate secretary, governance officer, or controls officer.
Prior experience in investment management, banking, financial services, or another highly regulated industry.
Proficiency with Microsoft Office and Adobe.
Governance mindset and understanding of the importance of policies, standards, procedures, and controls.
Attention to detail and high standards for accurate and timely deliverables.
Strong analytical skills and a results-oriented approach.
Proactive problem-solving skills.
Exceptional organizational skills and the ability to work independently and exercise sound business judgment.
Ability to work with minimal supervision and meet tight deadlines.
Comfort with ambiguity and a dynamic, fast-paced work environment.
Collaborative approach and ability to develop networks and reciprocal relationships.
Strong oral and written communication skills, including communicating effectively with global regulators, employees, colleagues, and executives.
Applicants must be authorized to work in the U.S. without employment-based visa sponsorship now or in the future.

Nice To Haves

Data management skills.
Project management experience.
Familiarity with or willingness to learn and use AI tools, including Co-Pilot or Claude, to improve process efficiency.
Bachelor’s or associate degree strongly preferred.

Responsibilities

Provide committee secretary support to designated committees, secretaries, and chairpersons, including communicating decisions made by parent committees that affect subordinate governing bodies.
Work with committee secretaries, chairs, and relevant senior leaders to develop meeting agendas and identify and track required topics and follow-up items.
Prepare and distribute meeting agendas, committee materials, and appendices, ensuring accuracy and alignment with firm standards and policies.
Coordinate schedules, calendars, logistics, and attendance for recurring and special committee meetings.
Coordinate with presenters and preparers to ensure materials meet standards and are submitted, reviewed, and finalized on schedule.
Attend committee meetings and maintain comprehensive, accurate, appropriately detailed minutes, attendance records, and Action Log items.
Track Action Log items through closure.
Disseminate committee records, including materials and minutes, to parent committees, regulators, and other approved bodies as needed.
Exercise discretion and business judgment when handling confidential, sensitive, legal, or regulatory matters.
Identify and implement process improvements, including leveraging technology such as AI and agents.
Retain and store committee records and materials, and share them with committee members, senior leaders, regulators, or auditors as needed.
Maintain committee charters, procedures, templates, calendars, member lists, Teams Channels, and Schedules of Topics.
Coordinate completion of the annual self-assessment and report results to the parent committee and Committee Governance Office.
Support ad hoc assignments, special projects, program management, governance, and regulatory engagements such as examinations and audits.

Benefits

Retirement benefits, including 401(k) and pension.
Medical, dental, vision, spending accounts, and disability benefits.
Paid time off.
Parental and caregiver leave.
Life and accident insurance.
Other voluntary and well-being benefits.
Discretionary bonus program that may include an equity component.
Flexible and collaborative work culture.
Movement within the organization is encouraged, and senior leaders are accessible.
Inclusive workplace and community assistance.