NSPIRE Coordinator

Asset Living•Los Angeles, CA

4d•Onsite

About The Position

The NSPIRE Coordinator is a key role responsible for overseeing facilities management functions across multiple locations within a designated region. The ideal candidate will bring extensive experience in facilities management, a strategic mindset, and the ability to lead and inspire a team to ensure optimal operational performance and excellence in service delivery. This role involves conducting regular site visits, reinforcing environmental safety programs, identifying cost-saving opportunities, and developing emergency response plans. The NSPIRE Coordinator will also establish and monitor Key Performance Indicators (KPIs) to assess maintenance team performance and assist in the development and management of capital budgets and projects. Collaboration with on-site teams, Regional Managers, and the Director of Facilities is crucial for success. The position also supports due diligence and transitions, and other operational goals as defined by leadership. This is a safety-sensitive position and may be subject to additional compliance requirements.

Requirements

Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources.
Understanding of current legal responsibilities of the properties.
Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other Associates.
Possess the ability to effectively lead and manage a team.
Proficient in Microsoft Word, Office, and Outlook.
Ability to have flexibility with working schedule based on business and deadline needs.
Ability to work a schedule during normal work hours and that may be other than Monday-Friday, 8-5.
Work more than 40 hours per week is likely.
Consistent, regular, and in-person attendance during regular working hours at the workplace is required.

Responsibilities

Conduct site visits on a regular basis including but not limited to review of curb appeal, maintenance projects, reports, work productivity, site inventories, adherence to policies and procedures, capital improvement project review and completion of quarterly community standards inspections.
Work with on-site team and Regional Manager to correct any deficiencies identified in site inspections promptly.
Reinforce community environmental safety programs such as Asbestos, LBP and Mold response policies to ensure all facilities comply with local, state, and federal regulations and safety standards.
Identify opportunities for cost savings and process improvements while maintaining high-quality standards.
Develop and implement emergency response plans to address potential crises and ensure business continuity.
Conduct drills and training sessions to prepare facility staff for various emergency scenarios.
Establish and monitor Key Performance Indicators (KPIs) such as makeready and workorder completion times to assess the performance and effectiveness of maintenance teams and collaborate with the on-site manager and maintenance manager when performance improvement is needed.
Analyze KPI data to identify trends, areas for improvement, and opportunities for enhancing operational efficiency.
Assist with implementing and ensuring compliance with programs at the site level such as Predictive and Preventative Maintenance, Emergency Preparedness, Preferred Vendor Programs, etc. at each site as outlined by Asset Living’s policy.
Assist Regional Manager and Director of Facilities in the development of capital budgets annually.
Assist with developing scopes, assist with bid analysis, and monitor project management for capital projects to ensure effective utilization of the annual budget, selection of vendors and the services provided, and the timely completion of services covered by the contract.
Assist Client Services with due diligence and transitions by participating in site inspections, preparing reports, and evaluating staff as requested.
Support other operational goals and objectives as defined and needed by the Director of Facilities and VP of Operations.
Any other tasks assigned or directed.
Foster a positive and collaborative work environment, promoting teamwork and professional development.
Demonstrate consistent and appropriate sense of urgency and foster urgency among maintenance team and contract personnel.
Partner with the Training team to develop bench strength through building and delivering education to the maintenance teams across the organization.
Foster interdepartmental communication protocol and assist personnel in effective communication between office and maintenance department.