NSHE Specialist 1- Real Estate Office

University of Nevada Reno • Reno, NV

5d

About The Position

The University of Nevada, Reno is recruiting for a NSHE Specialist 1 for the Real Estate Office . This position does not provide layoff rights and is contingent upon funding. This position is responsible for fiscal responsibilities, daily office operations, HR oversight, and property management for the Real Estate Office. Responsibilities include but are not limited to: Administrative and Fiscal Management Create and maintain budget and financial records Serve as primary division administrative assistant Write, maintain and update department policies Review, process, and prepare a variety of accounts payable and receivable documents Book, process, and track all department travel; manage contractors including preparation of forms for compliance with SReg and Purchasing guidelines Liaison with Real Estate Community; communicate with prospective purchases and/or tenants of University owned property Property Management Independently manage and market (as needed) UNR real estate properties; act as the first point of contact with both commercial and residential tenants in 40+ residential properties and 7+ commercial properties Determine and initiate maintenance and repairs via work orders or contracting with third party vendors and coordinate with Maintenance Staff Collect and deposit all rent monies; ensure compliance with all rental property laws, policies, rules and regulations Contract Coordination Draft letters of intent/contracts using established business points and negotiated terms as assigned; negotiate and prepare all single-family residential lease property contracts Set timelines and priorities to meet contract deadlines for UNR Legal review and NSHE BOR review Utilize internal contract database to maintain contracts and inform supervisor of expiring contracts who will initiate communication

Requirements

• Bachelor’s degree from an accredited college or university and one (1) year of relevant experience; OR Graduation from high school or equivalent education and three (3) years of program support experience equivalent to an Administrative Assistant III in Nevada state service which included applying complex laws and regulations, composing written materials and maintaining records; OR An equivalent combination of education and experience as described above
• A valid driver’s license is required at the time of appointment and as a condition of continuing employment.
• Subject to NRS 645.280-the incumbent in this position cannot be a licensed Nevada real estate broker-salesperson or salesperson during the time of employment.

Responsibilities

• Administrative and Fiscal Management Create and maintain budget and financial records
• Serve as primary division administrative assistant
• Write, maintain and update department policies
• Review, process, and prepare a variety of accounts payable and receivable documents
• Book, process, and track all department travel; manage contractors including preparation of forms for compliance with SReg and Purchasing guidelines
• Liaison with Real Estate Community; communicate with prospective purchases and/or tenants of University owned property
• Independently manage and market (as needed) UNR real estate properties; act as the first point of contact with both commercial and residential tenants in 40+ residential properties and 7+ commercial properties
• Determine and initiate maintenance and repairs via work orders or contracting with third party vendors and coordinate with Maintenance Staff
• Collect and deposit all rent monies; ensure compliance with all rental property laws, policies, rules and regulations
• Draft letters of intent/contracts using established business points and negotiated terms as assigned; negotiate and prepare all single-family residential lease property contracts
• Set timelines and priorities to meet contract deadlines for UNR Legal review and NSHE BOR review
• Utilize internal contract database to maintain contracts and inform supervisor of expiring contracts who will initiate communication

Benefits

• Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
• Health insurance options including dental and vision - Health Insurance
• Life insurance, generous annual and sick leave - Classified Benefits
• E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.
• SEC Classified Staff Grants-In-Aid Benefit
• Classified Employee Family Opportunity Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level