Non-Sponsored Funds Analyst

Harvard University • Cambridge, MA

13h • Hybrid

About The Position

Independently perform complex financial administration including budget development, financial analysis, and consultation. Provide recommendations for the use of financial resources. As a key player in the FAS Office of Finance, the Non-Sponsored Funds Analyst will work closely with the Manager of Non-Sponsored funds to support the financial operations and planning for the Faculty of Arts and Sciences (FAS) non-sponsored funds portfolio. The Non-Sponsored Funds Analyst will help ensure that the FAS’s non-sponsored funding sources – including endowments, current use gifts, construction gifts, loan funds, and unrestricted designated funds – are properly managed, utilized, and aligned with FAS priorities.

Requirements

• Bachelor’s degree or equivalent work experience required
• Minimum of 5 years’ relevant work experience
• Experience with MS Office Suite, advanced Excel skills
• Knowledge of fund accounting
• Basic understanding of non-profit regulations.
• Demonstrated experience with financial systems and data query tools; in particular Harvard systems including HART, Oracle Financials, and Advance
• Ability to handle complex and confidential information with discretion
• Strong organizational skills and attention to detail
• Strong oral and written communication skills
• Effective interpersonal skills and ability to work with cross-functional teams

Responsibilities

• Support the Manager of Non-Sponsored Funds in the routine review and analysis of non-sponsored fund balances across the FAS - currently a balance of $1.3 billion, across almost 10,000 individual Funds; independently perform day-to-day financial administration of non-sponsored funds, including verifying and monitoring spending and balances in accordance with financial policies and donor terms.
• Consolidates data from disparate systems and sources to provide accurate reporting related to non-sponsored funds, including but not limited to budget-to-actual reporting and year-over-year trend analyses.
• Responsible for accounting entries related to non-sponsored funds, such as interest expense/income allocation, balance forward adjustments, and pooled fund entries.
• Reviews non-sponsored fund balances held across the FAS and works with the Manager of Non-Sponsored Funds to resolve issues, including developing plans for "hard to use”" funds.
• Performs internal control and regulatory testing related to non-sponsored funds, including release from restriction testing, FASB 117 classifications, and high-risk expense reviews.
• Reconciles the TBD (To Be Determined) FAS Gift and Endowments funds (defined as philanthropy received but not yet assigned terms) and work with cross-functional organizations to resolve balances.
• Calculates support allocations to be applied to professorships and other restricted funds.
• Collects and reviews capitalization and decapitalization requests and recommends appropriate action.
• Gather and analyze metrics to identify streamlining opportunities in reporting across a variety of financial systems and reports.
• Primary contact for ad hoc questions from divisions, departments, centers, and affiliate tubs.
• Assists in identifying training needs and developing educational materials related to non-sponsored fund management.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree