New Business Specialist - Irvine, CA

Advisor Employee Services•Irvine, CA

2d•Hybrid

About The Position

BML Wealth Management is a retirement planning and wealth management firm located in Irvine, CA. We believe everyone should be able to live the retirement they’ve always wanted. As a trusted financial advisor in Irvine, helping clients in Orange County plan for and achieve their retirement goals is our #1 priority. Our team of professionals provides personalized financial planning services to help our clients. We are seeking a proactive, detail-oriented, and highly motivated full-time New Business Specialist to join our dynamic and growing team. In this critical role, you will play a key part in delivering a seamless and positive onboarding experience for our new clients. You will collaborate closely with financial advisors and internal support teams to facilitate the end-to-end account opening process, ensure all client documentation is accurate and complete, and maintain the highest standards of compliance and service excellence.

Requirements

Bachelor’s Degree preferred
2+ years’ experience in the financial industry
Demonstrates proficiency and confidence working across various platforms and operating systems, Microsoft Office and CRM (Redtail)
Collaborative team player willing to assist others
Excellent communication skills; both verbal and written delivered with a sincere and caring attitude
Demonstrates exceptional organizational skills by efficiently managing multiple client requests and prioritizing time sensitive tasks
Exhibits meticulous attention to detail and a commitment to accuracy
Skilled in building strong, trust-based relationships with clients by providing attentive, personalized service and guidance
Self-starter who takes initiative and works well independently
Demonstrates strong integrity and a commitment to ethical conduct, especially when handling confidential client information and financial matters
Thrive in a “time sensitive” environment and adaptable to change without affecting the quality of work

Nice To Haves

Charles Schwab or similar custodian platforms
Life and Health Insurance License preferred or willing to obtain within 6 months of hire

Responsibilities

Deliver a seamless onboarding experience for new clients, ensuring personalized attention and exceptional service at every step
Complete and process new client applications to include Annuities, Life Insurance and AUM
Oversee Advisor’s licensing and appointment for state and carrier. Ensure product training complete.
Create appropriate client file for each new account
Meet with prospects and/or clients for paperwork processing/signage
Resolve any issues regarding new accounts and transfers
Conduct rollover calls with clients and complete proper ERISA paperwork
Follow up on pending new business with the appropriate companies and call each individual client with an update
Daily monitoring of incoming monies and securities
Track all pending AUM, Annuity and Life applications from start to issue by using the BML Pending Business Tracker
Manually add insurance accounts to Redtail (life and annuities)
Maintain an organized, compliant and efficient electronic filing system
Assist clients with policy questions, issues, and concerns, providing excellent customer service
Accurately record notes and outcomes from client interactions in Redtail
Provide support at off-site seminars & events