NCAA Eligibility Advisor

Texas Sports Academy Main

1d • Remote

About The Position

Texas Sports Academy is a K-12 school designed for serious student-athletes who want both elite academics and high-level athletic development. Students cover 2x the material in just 2 hours a day, using the same 2-Hour Learning model as Alpha Schools. That frees up their entire afternoon for serious training, where they work alongside former pro and D1 athletes coaching them at the highest standard.
We are hiring an NCAA Eligibility Advisor to own NCAA eligibility for every one of our high school student-athletes. You are the person who knows the rules cold: Core Course requirements, GPA and sliding scale, NCAA Eligibility Center registration, transcript alignment, and how initial eligibility actually gets evaluated. You make sure every student and family knows exactly where they stand and what has to happen next to keep the door to college athletics open.

Requirements

• Three to Five Years of NCAA Eligibility Experience: You have worked in NCAA compliance, college athletic academic advising, high school athletic counseling, or a similar role where NCAA eligibility was a core part of the job.
• Deep NCAA Eligibility Fluency: You know the Eligibility Center inside and out. You understand Core Course requirements, GPA and sliding scale rules, initial eligibility for Division I and Division II, and how transcripts actually get evaluated.
• Transcript Evaluation Skill: You can read a high school transcript against NCAA requirements and spot exactly where a student is on track, at risk, or off path.
• Experience Talking With High School Families: You have sat across from parents and student-athletes, delivered hard news, laid out a plan, and gotten buy-in. You do not go cold under pressure.
• Working Knowledge of the Recruiting Landscape: You understand how college recruiting works well enough to advise families on how eligibility touches visits, offers, and coach conversations. You do not need to be a recruiter, but you need to speak the language.
• Strong Written and Verbal Communication: You write clear, warm, professional emails and can hold a hard conversation on the phone without losing composure.
• Organized and Reliable: You do not drop things. You track many student eligibility cases at once, follow through, and keep families in the loop even when the answer is not ready yet.

Nice To Haves

• Former College Compliance Staff: You have worked inside a Division I or Division II athletic department in an academic advising, compliance, or eligibility role.
• High School Athletic Director or Counselor Background: You have worked at a high school where guiding student-athletes through eligibility was part of the job.
• NCAA Certifications or Training: You have completed NCAA compliance training or hold relevant certifications.
• Familiarity With Multiple Sports: You have worked with student-athletes across sports like soccer, football, volleyball, baseball, swimming, softball, basketball, gymnastics, track, tennis, and golf.
• Bilingual (English/Spanish): You can communicate with Spanish-speaking families directly.

Responsibilities

• Own NCAA Eligibility End to End: Register every student with the NCAA Eligibility Center, track Core Course progress, monitor GPA against the sliding scale, and make sure every transcript is aligned with Division I and Division II requirements from the day they enroll.
• Audit Transcripts Proactively: Review every student's transcript against NCAA Core Course, GPA, and sliding scale requirements. Flag gaps early and work with the academic team to close them before they become problems.
• Advise Families on Eligibility Decisions: Sit down with parents and students to walk them through what their eligibility looks like today, what could put it at risk, and what they need to do to protect it. Deliver hard news clearly when the plan needs to change.
• Partner With the Academic Team on Course Alignment: Work with the academic guides and campus team to make sure course selections, credit recovery, and any transcript changes keep students on the NCAA-eligible path.
• Support the Recruiting Process Where It Touches Eligibility: Help families understand how eligibility intersects with recruiting: what a coach can see, what an official visit requires, and what an offer actually means for their student's status.
• Track Every Student's Eligibility Status: Keep clean records of where each student stands on Core Courses, GPA, Eligibility Center registration, and what next steps are open.
• Communicate With Parents Regularly: Send clear, honest updates to families on eligibility status, transcript progress, and what is coming next. Do not wait for parents to ask.
• Partner With the Academic and Athletic Teams: Work closely with the academic guides, coaches, and Dean of Parents so eligibility and transcripts stay aligned with what is happening in the classroom and on the field.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed