Navy Administrative Assistant

JSL Technologies•Seal Beach, CA

2d•Onsite

About The Position

JSL Technologies, Inc. (JSL) is a certified Small Disadvantaged Business (SDB) and Veteran-Owned government contractor delivering engineering, logistics, and program support services to the Department of Defense (DoD). With a team of more than 200 professionals, we focus on delivering practical, innovative, and cost-effective solutions that move missions forward. Headquartered in Oxnard, California, JSL provides high-quality support to customers nationwide. Our organization is built on a culture of integrity, collaboration, and accountability, where talented professionals are empowered to perform at a high level and continuously improve. JSL offers a competitive salary and a comprehensive benefits package. This person will be in a supervisory position with will include acting as the liaison between the admin staff and leadership. This will include management of and approving timecards, time off, and assigning tasks. You will be involved in hiring decisions, helping on-board new employees, and training and mentoring. Additionally, you will provide administrative support services to the technical staff within various departments across Naval Surface Warfare Center (NSWC) Port Hueneme Division (PHD).

Requirements

Knowledge and experience of customary support duties are required including an understanding of organizational structure and protocol, word processing, communication, and spreadsheet software programs, formal (Military/Navy) and informal correspondence etiquette, and routine clerical functions
High School Diploma or equivalent
Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
Ability to obtain and maintain a U.S. Security Clearance level Secret
Organization – Highly organized and able to prioritize tasking
Time Management – uses time efficiently; plans for additional resources
Customer Service – manages difficult customer situations; Responds promptly to customer needs; solicits customer feedback to improve service; Responds to requests for service and assistance; meets commitments
Computer Skills – demonstrates required skills; adapts to new technologies; uses technology to increase productivity; keeps technological skills up to date
Analytical Skills – synthesizes information; collects and researches data; designs workflow
Communication Skills (oral and written in the English language) – expresses ideas and thoughts verbally and in written form; exhibits good listening skills and comprehension; keeps others adequately informed; selects and uses appropriate communication methods; speak clearly; writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; Able to read and interpret written information
Applicants must have an active security clearance and/or the ability to obtain and maintain a US Government Security Clearance.
Selected candidates will be subject to a government security investigation and must meet eligibility requirements to obtain a DoD Government- granted security clearance.
Individuals will be subject to a background investigation to include but not limited to, criminal history, employment and education verification, drug testing, and creditworthiness.

Responsibilities

Assist Task Lead with TDSS team assignments and data calls
Update/assist in creating SOPs
Maintain TDSS Team fiscal year training requirements
Continuous communication with Task Lead giving updates on tasks
Support team in growth opportunities
Respond to all calls and inquiries within one hour of receipt
Office procedures and forms are provided upon request, processed, and/or forwarded for action within one business day.
Work unit Calendars are updated, within one business day of receipt of notices and changes
Prepare, organize and distribute all requested meeting materials including, but not limited to, rosters, agendas, course materials, meeting documents, within eight hours prior to the meeting
Take meeting minutes to document decisions and discussions with summary notes provided to the requestor, within one business day of the end of the meeting
Prepare and/or review all outgoing correspondence, within one business day of request
Perform data entry functions to maintain spreadsheets, databases, financial transactions, timekeeping and shipping, travel transactions, naval messaging, and other electronic data support systems, within one business day of request
Verify security clearances and respond to all requests for verification of security clearances, within the same day of request
Maintain and update office distribution lists, within one hour of request
Maintain a current inventory of supplies and materials, notifies appropriate purchase POC of items low in stock, within one hour of issue identification
Arrange and coordinate events including training programs, and meetings, within 8 hours prior to the meeting
Provide courier services of classified and unclassified material between Command buildings, within one hour of request