National Operations Assistan

Quintairos, Prieto, Wood and Boyer, P.A.•Pinecrest, FL

8d•Onsite

About The Position

Our Miami corporate office is seeking a National Operations Assistant to join our administrative team. This full-time, in-office role will support critical daily operations across our national footprint, assisting with credentialing, facilities coordination, mail services, equipment tracking, and more. The ideal candidate is tech-savvy, detail-oriented, and highly reliable with a proactive approach to multitasking and follow-through.

Requirements

Prior experience in an administrative, operations, or facilities support role is strongly preferred
Strong working knowledge of basic office technologies and web platforms
High attention to detail, organizational skills, and ability to follow processes consistently
Excellent communication skills and professional demeanor
Ability to work independently, take initiative, and manage multiple competing priorities
Must be local to Miami and available for full-time, in-office work

Responsibilities

Set up and troubleshoot credentials and password resets across multiple platforms including: FedEx / PitneyShip, Pitney Bowes, Connex, Pacer, Cerifi LegalEd, Lexis+, Court Call, Office Space, etc.
Monitor and track FedEx shipments for the Operations and IT departments
Sort and organize incoming mail
Maintain Ricoh toner supply and coordinate replenishments
Support administrative logistics for kitchen supplies, office furniture, storage boxes, and general upkeep
Assist with relocation and reconnection of office equipment
Process and track return of equipment from former employees
Respond to facilities requests for all offices
Provide administrative phone coverage and serve as front desk greeter
Assist with overflow phone coverage for other locations, as needed