National Operations Assistant

AlphaHire•Miami, FL

3d•Onsite

About The Position

We are seeking a detail-oriented and proactive National Operations Assistant to support daily administrative and operational functions across a national organization. Based in the Miami corporate office, this full-time, in-office role plays a critical part in credentialing support, facilities coordination, equipment tracking, and internal service operations. The ideal candidate is highly organized, tech-savvy, and dependable, with the ability to multitask and follow through on operational responsibilities with consistency and professionalism.

Requirements

Prior experience in an administrative, operations, or facilities support role strongly preferred
Strong working knowledge of office technologies and web-based platforms
High attention to detail and ability to follow established processes
Excellent organizational and multitasking skills
Professional communication skills and customer-service mindset
Ability to work independently and manage competing priorities
Must be local to Miami and available for full-time, in-office work

Responsibilities

Set up and troubleshoot credentials and password resets across multiple platforms
Monitor and track FedEx shipments for Operations and IT departments
Sort, organize, and distribute incoming mail
Maintain Ricoh toner supply levels and coordinate replenishments
Support office logistics including kitchen supplies, furniture coordination, and storage management
Assist with relocation and reconnection of office equipment
Process and track equipment returns from former employees
Respond to facilities-related requests across multiple office locations
Provide administrative phone coverage and serve as front desk greeter
Assist with overflow phone coverage for other offices when needed