National Admin Coordinator

Solventum•Saint Louis, MO

12h•Hybrid

About The Position

Solventum, a new healthcare company with a rich history, is built on a trusted legacy of solving big healthcare challenges that improve patient lives while enabling healthcare professionals to perform at their best. People, and their well-being, are at the heart of every scientific advancement pursued. Solventum partners closely with the best minds in healthcare — guided by empathy, insight, and clinical intelligence — to solve our customers’ toughest challenges. The ultimate goal is to move humanity forward by improving health for everyone. As a Regional Administrative Coordinator, you will have the opportunity to tap into your curiosity and collaborate with diverse teams across a region. You will make an impact by enabling leaders and sales teams to operate efficiently through proactive administrative coordination, communications support, and operational follow-through. This role sits within Solventum’s Medical Surgical Division, supporting the Acera product portfolio and its clinically proven solutions designed to improve patient outcomes and surgical efficiency. Through Acera Surgical and the Restrata product, the team advances evidence‑based wound care technologies that support healing across multiple surgical specialties, helping frontline healthcare providers deliver safer, more effective care. Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Requirements

High School Diploma/GED from an accredited institution AND (3) three years of combined experience in an administrative, coordinator, assistant, secretarial, and/or clerical role in a private, public, government, or military environment OR Associate Degree or higher from an accredited institution AND (1) one year of combined experience in an administrative, coordinator, assistant, secretarial, and/or clerical role in a private, public, government, or military environment
Must be legally authorized to work in the country of employment without sponsorship for employment visa status.

Nice To Haves

Strong organizational skills with the ability to manage multiple priorities and deadlines.
Professional written and verbal communication skills, including drafting clear messages for broad distribution.
Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel, PowerPoint).
Experience supporting leaders and/or sales teams, including calendar management, travel coordination, and expense support.
Comfort working with reporting tools and systems (e.g., PowerBI, Workday, Concur, roster tracking, and basic data analysis in Excel).
Experience coordinating meetings and events, including vendor/venue logistics, registration, and approvals.
High attention to detail and strong follow-through.
Demonstrated discretion when handling confidential information.

Responsibilities

Provide administrative support to Regional/Area sales leaders and their teams, including calendar management, meeting coordination, tracking key performance metrics, and handling routine correspondence.
Serve as first-level support for common travel and expense questions; troubleshoot issues and coordinate with internal support teams as needed.
Schedule candidate interviews and support hiring logistics, including interview agendas and coordination with Talent Acquisition and hiring teams.
Support regional/area communications by drafting and distributing memos, reminders, updates, and meeting notes at the direction of leadership.
Maintain team rosters and Outlook distribution lists; support collaboration tools such as Microsoft Teams channels for territories/regions.
Generate and distribute standard reports (e.g., rankings, target lists, operational reports, etc.) and help maintain tracking logs for regional activities.
Coordinate with HR, marketing and sales training to support the smooth onboarding of new employees and offboarding of exiting employees (e.g., ordering/returning equipment, ensuring access requests are complete, etc.)
Support tradeshow/convention requests and payment processing; collect and track required management approvals (e.g., exhibits, ordering, territory coverage).
Handle sensitive information with discretion and maintain confidentiality while supporting leaders, employees, and business partners.
Supporting front desk coverage, including greeting visitors and managing incoming calls (for St. Louis location).
Receiving and distributing mail and packages for St. Louis office.
Ordering and maintaining office supplies and coordinating with vendors as needed (for St. Louis location).
Supporting site operations to ensure a functional, organized office environment (for St. Louis location).
Partnering with leadership and HR to plan and execute site engagement and culture-building activities (e.g., employee events, celebrations, recognition moments) (for St. Louis location).