Multi-Site Accounting Records Specialist

Gamma Foundries•Richmond Hill, ON

About The Position

The Multi-Site Accounting Records Specialist reports to the Plant Controller and is responsible for coordinating and maintaining accounting, financial, and administrative records across multiple company locations. This role supports the efficient operation of finance and administrative services by ensuring accurate financial reporting, records management, regulatory compliance, and consistent accounting practices throughout the organization.

Requirements

Master's Degree in Commerce or equivalent post-secondary education in Accounting, Finance, or Business Administration.
Minimum three years of experience in accounting, bookkeeping, financial administration, records management, or a related field.
Strong knowledge of accounts payable, accounts receivable, reconciliations, payroll administration, and financial record keeping.
Experience using accounting and ERP systems, including QuickBooks, Visual ERP, Epicor ERP, or similar platforms.
Advanced proficiency with Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, financial reporting, and data analysis.
Excellent organizational, analytical, and communication skills.
Ability to manage multiple priorities and maintain accurate records across several business locations.
Strong attention to detail and commitment to confidentiality and compliance.

Responsibilities

Coordinate and support accounting and administrative services related to accounts payable, accounts receivable, payroll records, purchasing activities, and document management across multiple company locations.
Maintain accurate financial and administrative records within ERP and accounting systems, ensuring compliance with company policies, accounting standards, and regulatory requirements.
Process vendor invoices, customer payments, expense reports, and account reconciliations while maintaining supporting documentation and audit trails.
Prepare and review accounts payable aging reports, vendor statements, bank reconciliations, and financial records to ensure accuracy and timely processing.
Assist with the planning, organization, and continuous improvement of accounting and administrative processes to enhance efficiency and data integrity.
Support corporate governance and compliance initiatives by maintaining required financial records, documentation, and reporting files.
Monitor and track departmental expenditures, equipment purchases, service contracts, and administrative budgets, reporting variances as required.
Prepare financial reports, summaries, spreadsheets, and administrative briefs to support management decision-making.
Maintain document retention and records management systems in accordance with legal, corporate, and audit requirements.
Collaborate with management, vendors, and site personnel to ensure standardized accounting and administrative practices across multiple business locations.
Support month-end and year-end closing activities, financial reporting, audits, and internal control processes.
Utilize ERP systems and advanced Microsoft Excel functions to analyze financial data, generate reports, and maintain accurate records.
Maintain confidential employee, financial, and business information with a high degree of professionalism and discretion.