MSP VMS Analyst

Workwell•,

2d•$70,000 - $75,000•Onsite

About The Position

The MSP/VMS Analyst plays a critical role in supporting account reconciliations for our growing MSP business. This position is responsible for managing multiple accounts while ensuring the accuracy and integrity of data entered into and processed through VMS, MSP, and ATS platforms. Success in this role requires advanced Excel proficiency, strong AP/AR research and reconciliation experience across multiple systems, the ability to maintain minimal to no variances in comparison reporting, and a proactive approach to resolving billing issues and discrepancies in a timely manner.

Requirements

2 - 5 years working in a heavily detail oriented role, focusing on accounting, bookkeeping, data analysis, accounts receivable analysis, or other similar type of position
Strong attention to detail, emphasis on organization, and analytical skills
Advanced level proficiency in Microsoft Excel (including PivotTables, VLOOKUP/XLOOKUP, formulas, and data validation)
Strong verbal and written communication skills
Dedication to completing all tasks with accuracy
Strong emphasis on process
Ability to solve problems and identify solutions quickly and effectively
Adaptability and ability to shift priorities quickly

Nice To Haves

5+ years working in a heavily detail oriented role, focusing on accounting, bookkeeping, data analysis, accounts receivable analysis, or other similar type of position
Prior experience within the Staffing industry, including an understanding of managed service programs, vendor management systems, requisition management, and/or employer of record services
Dedication and desire to improve existing processes
Strong Problem-Solving Skills: Analytical thinking and project management skills
Computer Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); Sage Intacct and other ERP systems.

Responsibilities

Work within multiple technologies/systems to run reports, gather, and audit data
Manage high-volume transactional data while maintaining strict accuracy and meeting critical deadlines
Reconcile and analyze data pulled to assist payment files for suppliers/vendors.
Analyze and compare weekly transactions from our Applicant Tracking System (ATS) to the VMS system
AP/AR research and reconciliation across multiple systems
Confirm and upload AP/AR Invoices into the company’s accounting/ ERP system
Communicate with branches and Payroll Team regarding outstanding issues and follow up for resolution
Partner with Workwell North America collections team to ensure payment receipt
Help the Cash Application team determine how cash received should be applied to related Vendor Management System (VMS) invoices on a temp by temp and invoice basis
Maintain and modify VMS tools in excel for new & existing VMS customers.
Maintain and add new client contracts of related VMS clients to contracts and ATS database
Monitor and ensure compliance with client-specific billing requirements, invoice procedures, and contractual terms
Identify, investigate, and resolve invoice discrepancies, payment variances, and system integration issues
Perform regular audits of VMS, ATS, and ERP data to ensure accuracy, completeness, and compliance
Generate and distribute recurring financial, operational, and reconciliation reports to leadership and stakeholders
Track supplier/vendor payment statuses and escalate aging balances or unresolved discrepancies as needed
Support special projects that would assist the Operations, Payroll, and Finance and Accounting
Collaborate with multiple stakeholders to facilitate problem solving, reconciliation, process creation/improvement, etc.
Analyze trends, identify process gaps, and recommend workflow improvements to increase efficiency and reduce discrepancies