MS Administrative Assistant, Legal

University of Maryland Medical Center Baltimore Washington•Linthicum Heights, MD

54d•$29 - $40

About The Position

Under general supervision, provides a variety of administrative legal support services to Medical System attorneys. Performs legal secretarial duties.

Requirements

High School Diploma or equivalent (GED) is required; college degree is preferred.
Four years of progressively responsible position(s) in a senior level administrative assistant's role(s) in a legal setting is required. Experience working in a healthcare environment is preferred.
Knowledge of legal terminology is preferred.
Highly proficient knowledge and use of a Microsoft Office (Excel, Word, PowerPoint).. Demonstrated ability to type a minimum of 60 wpm is required.
Highly effective written skills are required to prepare documents, compose correspondence and legal documents. Highly effective verbal and interpersonal skills to communicate with courtesy, resourcefulness and efficiency in answering questions, giving directions, locating staff and explaining policies and procedures are necessary.
Highly proficient filing and organization skills with ability to prioritize own work. Ability to maintain confidentiality, work under pressure, handle multiple tasks and meet related deadlines.
Knowledge and ability to understand procedures, practices and policies in the departmental unit and Medical System.

Nice To Haves

college degree is preferred.
Experience working in a healthcare environment is preferred.
Knowledge of legal terminology is preferred.

Responsibilities

Acts as liaison between attorneys and clients/employees/customers. Triages and responds to telephone and in-person confidential legal inquiries. Answers Legal Department mainline and attorneys' phones; screens calls, takes messages and provides information promptly, courteously and accurately.
Prioritizes requests and information provided relative to requests for legal advice/questions, due diligence, audits, subpoenas, and litigation discovery; drafts written responses [email or letter] using information provided by the attorney.
Perform office administrative functions, including filing, printing, copying, scanning, collating, managing/ordering supplies, addressing attorney and staff needs, maintaining/updating legal library and other general organizational responsibilities to support a high-functioning legal office.
Prepares purchase orders, organizes approvals and processes invoices for legal services for payment. Tracks department budget and prepares reports to financial reporting. Compiles statistics from various reports as requested, examines and verifies completeness, propriety, adequacy and accuracy of computation.
Composes professional correspondence, memos, and reports. Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
Schedules meetings, itineraries, makes travel and lodging arrangements, prepares travel advances and related expense reports for attorneys. Prepares meeting agendas, sends out notices of meetings, and records meeting minutes.
Coordinates and tracks workflow, schedules, and projects, committee decisions to ensure paperwork is complete and appropriate and any necessary follow-up activities are completed in a
Ensures operation of equipment by conducting preventative maintenance requirements; calling for repairs; developing and maintaining equipment inventories; evaluating new equipment needs; procuring approved equipment.
Maintains supplies inventory by routinely checking stock to determine inventory levels; anticipating need to order supplies; placing orders for supplies; verifying receipt of supplies ordered.
Receive, sort and deliver mail.
Works collaboratively with attorneys, support staff and business partners to perform the above job functions.