Legal Administrative Assistant

Carlton Fields • Tampa, FL

2d

About The Position

Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office.
Qualified candidates must possess a minimum of 4 years of experience as a legal administrative assistant with a focus on litigation.
Qualified candidates must be proactive, flexible, a strong team player, detail oriented, have excellent organizational and communication skills, and demonstrate technical proficiency in using Microsoft Word, Excel, and Outlook. iManage experience is a plus. The ability to multi-task and prioritize tasks based on the practice group’s business needs is essential.

Requirements

• Minimum of 4 years of experience as a legal administrative assistant with a focus on litigation.
• Proactive, flexible, a strong team player, detail oriented
• Excellent organizational and communication skills
• Demonstrate technical proficiency in using Microsoft Word, Excel, and Outlook.
• The ability to multi-task and prioritize tasks based on the practice group’s business needs is essential.

Nice To Haves

• iManage experience is a plus.

Responsibilities

• Assist attorneys in preparing, proofreading and revising legal documents
• Scheduling of Court appearances and depositions; calendaring and docketing
• Experience with efiling documents in Federal and Florida State Courts
• Time entry and client billing
• Maintenance of files and records
• Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor payment of invoices
• Submission of new business intake and conflicts checks
• Scheduling travel, appointments and meetings
• Processing expense statements in a timely manner
• Maintaining attorneys’ calendars and contact lists
• Backup coverage for other Legal Administrative Assistants when necessary

Benefits

• Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.
• Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees