Administrative Assistant - Legal

SC Johnson • Yorkville, WI

2d • Onsite

About The Position

As Administrative Assistant (and Business Services Administration Specialist), you will be an integral part of the legal team closely supporting SC Johnson’s attorneys and paralegals, as well as internal clients, outside counsel and other vendors. This is a fast-paced environment that provides legal support for the Company across the globe. To be successful, you will manage multiple priorities with accuracy and urgency, including meeting schedules, calendars, travel arrangements, expense reporting, and client communications. Due to the nature of the accountabilities and work of this team, you must be flexible and manage highly sensitive and confidential information, while also ensuring the department operates smoothly and efficiently. This position reports to the Senior Director and Attorney - Global Employment Practice.

Requirements

• High school diploma or equivalent
• 3+ years of relevant experience working in a clerical, office, or administrative support role
• Qualified candidates must be legally authorized to work in the United States without the need for current or future sponsorship for full-time employment.

Nice To Haves

• Experience as an Administrative Assistant in a legal environment
• Strong interpersonal, verbal, and written communication skills
• Strong organizational and time management skills
• Proficient with MS Office, collaboration tools, billing software, case management systems
• Demonstrated integrity, teamwork and professionalism
• Ability to exercise confidentiality at all times

Responsibilities

• Provides detail-oriented support to Legal Department staff with appropriate level of urgency and be able to handle multiple projects, prioritize and manage their work, and interact cooperatively with members of the Law Department and with clients
• Helps manage collaboration technologies, including SharePoint, OneDrive, MS Teams, and OneNote as well as maintain proficiency in Microsoft suite programs including Word, Excel, and PowerPoint
• Work in and support various Legal Department-related systems and processes such as Legal Tracker, trademark certifications, specialized legal documents (e.g., powers of attorney), and entity ultimate beneficial owner information.
• Process bills and help support budget management, answer and process telephone calls, sort incoming mail for functional area, manage files for functional area
• Communicate directly with clients and outside counsel regarding ongoing legal issues and activities, with minimal attorney supervision.
• Follow the ethical requirements set forth by the Rules of Professional Conduct of the State of Wisconsin for the management of legal work, including maintaining confidential information.

Benefits

• SC Johnson’s total compensation packages are at or above industry levels.
• In addition to salary, total packages may include bonuses, long-term incentives, matching 401(k) contributions and profit sharing based on company profitability, job level and years of service.
• As a family company, we’re committed to providing benefits such as subsidized health care plans, maternity/paternity/adoption leave, flexible work arrangements, vacation purchase options, recreation and fitness centers, childcare, counseling services and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees