Move/Set-up Associate

K2 Services•New York, NY

2d•Onsite

About The Position

The Office Services Associate assumes a pivotal role in ensuring the smooth functioning of office operations by delivering comprehensive support services, including back-office support, hospitality, mail handling, and reprographics. Reporting to the Lead Office Services Associate or the Client Relations Manager, this position bears significant responsibility for maintaining a professional and efficient office environment. This position requires the Associate to action requests for setting up conference rooms including moving furniture and tables for pre-configured set-ups in multi-purpose (MPR) conference rooms. The Associate will also be responsible for actioning office moves and any other office service related tasks such as package delivery, etc.

Requirements

High school diploma or equivalent required.
Ability to lift or move 40 lbs. or greater
Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
Ability to walk, bend, kneel, stand or sit for an extended period of time

Nice To Haves

1+ year of experience in workplace services, facilities support, hospitality, reception, mail services, or related roles preferred.
Basic proficiency with office equipment (printers, copiers, scanners) and familiarity with workplace service systems or ticketing platforms is preferred.

Responsibilities

Sort, meter, distribute, and track incoming and outgoing mail and accountable packages according to established schedules and procedures.
Produce copy, print, and scan services accurately based on written instructions and client requests.
Answer incoming telephone calls, route calls to appropriate personnel, and provide professional customer service support.
Greet, assist, and announce visitors in a professional and welcoming manner while ensuring proper check-in procedures.
Coordinate and maintain conference rooms, kitchens, and common areas to ensure they are clean, stocked, and ready for use.
Inspect and refresh meeting spaces, including cleaning surfaces and resetting rooms after use.
Manage kitchen and pantry inventory, including stocking supplies and ordering replenishments as needed.
Support floor operations, including stocking copy rooms, distributing paper and supplies, and performing basic maintenance tasks.
Assist with general facilities support tasks, including hanging items, small office moves, and workspace reconfigurations.
Coordinate with internal teams and client contacts regarding facility or equipment-related issues and service needs.
Ensure all workplace service areas are maintained in alignment with cleanliness, safety, and service standards.
Support continuous improvement of workplace services through proactive identification of operational needs.