Montana Historic Preservation Grant Program Specialist

State of Montana•Helena, MT

3h•Hybrid

About The Position

This role helps administer the Montana Historic Preservation Grant (MHPG) program and supports the Montana Main Street (MMS) program. The successful candidate will guide grant recipients through program requirements, monitor projects and funding, maintain accurate records, and build relationships with communities and preservation partners throughout Montana. In this role, you will: · Oversee a portfolio of 30+ historic preservation grants, ensuring projects progress from startup through closeout in alignment with program requirements. · Apply strong skills in contracting, reimbursement processing, financial review, and documentation verification to support compliant and efficient grant delivery. · Maintain accurate tracking of deadlines, expenditures, communications, and required documentation using Excel and other systems to support informed decision‑making. · Monitor project progress, identify inconsistencies or concerns, and independently research program records and policies to resolve questions. · Explain complex program processes clearly to recipients with varying experience levels and respond effectively to inquiries about MHPG and Montana Main Street programs. This position is open until October 1, 2026.

Requirements

Strong organization and project management abilities, including managing multiple priorities, maintaining reliable tracking systems, and ensuring accurate documentation through completion.
Advanced spreadsheet and recordkeeping skills, with experience using Excel to organize and analyze data, identify inconsistencies, and review financial information with accuracy.
Effective communication and collaboration skills, demonstrated through clear explanations of complex requirements, professional guidance, and strong relationship-building with coworkers, partners, and the public.
Demonstrated commitment to public service and community development, supported by an interest in historic preservation, and understanding of government operations.
Ability to travel independently throughout Montana.

Nice To Haves

Optional experience in areas such as grant work, preservation practices, community engagement, education, or construction-related documentation.

Responsibilities

Oversee a portfolio of 30+ historic preservation grants, ensuring projects progress from startup through closeout in alignment with program requirements.
Apply strong skills in contracting, reimbursement processing, financial review, and documentation verification to support compliant and efficient grant delivery.
Maintain accurate tracking of deadlines, expenditures, communications, and required documentation using Excel and other systems to support informed decision‑making.
Monitor project progress, identify inconsistencies or concerns, and independently research program records and policies to resolve questions.
Explain complex program processes clearly to recipients with varying experience levels and respond effectively to inquiries about MHPG and Montana Main Street programs.