Mission Critical Assistant Project Manager

Faith Technologies•Menasha, WI

About The Position

The Mission Critical Assistant Project Manager supports planning and delivery of Electrical Power Monitoring System (EPMS), Building Management System (BMS), SCADA, and controls integration projects in mission-critical environments, including data centers. Working under a Project Manager, the APM coordinates assigned activities from kickoff through commissioning and closeout, maintains accurate project records, and supports the team in meeting scope, schedule, cost, quality, and safety requirements. The role works with project managers, engineering and documentation teams, programming teams, commissioning personnel, vendors, and customers to track deliverables and resolve assigned action items. The APM owns delegated work packages and develops skills to manage projects independently. Overall project accountability and approval of contractual commitments, budgets, and scope changes remain with the authorized leader. The role typically works Monday through Friday, 7:00 a.m. to 5:00 p.m.; a flexible schedule is necessary. Travel may range from 0% to 50%.

Requirements

Bachelor’s degree in engineering, construction management, industrial automation, business, or a related field; or an equivalent combination of relevant education and experience.
1–3 years of experience in project coordination, project engineering, construction, electrical systems, building automation, or controls integration.
Ability to work a flexible schedule.
Ability to travel 0–50%.
Follow company and project safety requirements and use required personal protective equipment.
Employment is contingent upon successfully passing a background and drug test.

Nice To Haves

Relevant internship or co-op experience may be considered.
Data center or mission-critical experience is preferred.

Responsibilities

Assist the Project Manager with kickoff preparation, project planning, execution tracking, and closeout for assigned EPMS, BMS, SCADA, and controls projects.
Maintain project schedules, milestone trackers, and action logs; obtain progress updates and flag delays, dependencies, and resource constraints.
Coordinate assigned deliverables among engineering, documentation, programming, procurement, field, and commissioning teams; track completion against agreed dates.
Maintain current project records, including submittals, requests for information (RFIs), drawing revisions, meeting minutes, correspondence, and customer deliverables.
Prepare meeting agendas and status reports, record decisions and action items, and follow up with responsible parties until assigned actions are resolved.
Support budget updates, cost tracking, commitments, forecasts, and financial reporting; identify discrepancies and bring them to the Project Manager for review.
Track vendor and subcontractor invoices against purchase orders, documented progress, and supporting records; prepare information for approval by authorized personnel.
Assist with purchase requisitions, vendor coordination, procurement logs, delivery tracking, and material readiness for project milestones.
Identify potential scope changes; maintain the change log and gather supporting scope, cost, labor, and schedule information for the Project Manager’s review.
Support design and submittal reviews by tracking comments, approvals, outstanding information, and required revisions with technical owners.
Coordinate readiness records and logistics for factory and systems acceptance testing (FAT/SFAT), site testing, and commissioning; track prerequisites, attendance, open issues, and retesting actions.
Work with engineering, commissioning, and QA/QC teams to maintain issue and punch lists, collect test records, and verify required documentation is complete before turnover.
Participate in customer meetings, site walks, and vendor coordination as assigned; communicate approved information and escalate decisions outside delegated authority.
Maintain risk and issue logs, report emerging concerns promptly, and follow up on mitigation actions assigned by the Project Manager.
Follow company and project safety requirements, use required personal protective equipment (PPE), and report unsafe conditions through established channels.
Compile closeout packages, including as-built records, operation and maintenance information, training records, warranties, and acceptance documentation, as required by the project scope.
Contribute to lessons learned and improvements to project tools, templates, and standard processes.
Perform other related duties as required and assigned.