Ministry Operations Assistant

Hope Church•Richmond, VA

1d•Onsite

About The Position

The Ministry Operations Assistant provides short-term administrative and event support for HOPE’s Intern Program, Worship Arts and Family Ministries (WAFA) Team events, and volunteer-related activities. This role ensures smooth execution of key summer programs by assisting with planning, communication, logistics, and relational check-ins.

Requirements

Strong organizational and communication skills.
Ability to manage multiple tasks and adjust quickly to changing needs.
Comfortable assisting with events, logistics, and basic administrative tasks.
Warm, dependable, and able to interact professionally with staff, interns, and host homes.

Responsibilities

Assist with the preparation and execution of intern retreats, including planning, purchasing, and supplies.
Support all intern events (devotions, staff lunches, breakfasts, special gatherings).
Maintain regular check-ins with interns and help coordinate follow-up.
Conduct or facilitate regular check-ins with host homes.
Manage intern text updates, calendar changes, and general communication.
Order intern T-shirts and other needed materials.
Partner with Aidan on intern-specific college events.
Assist Aidan with Parents’ Night Out for Foster Parents (background checks, food ordering, and event logistics).
Coordinate meal planning and logistics in partnership with WAFA staff.
Assist with purchasing and preparing birthday and anniversary gifts for WAFA staff.
Support planning for the Parenting Date Night event.
Assist with prep for all-volunteer training sessions.
Organize communication lists and invitations.
Order food and supplies for volunteer trainings