Ministry Executive Assistant

Willow Creek Community Church • Barrington Township, IL

79d • $40,000 - $55,000

About The Position

Do you love bringing order to busy schedules, helping leaders stay focused, and making sure the details behind meaningful ministry run smoothly? If you’re a highly organized, relational, and proactive administrative professional, we’d love to meet you. We’re looking for a part time (30 hrs) Executive Assistant to support our Willow South Barrington Campus Pastor and Associate Campus Pastor. In this role, you’ll be a trusted partner who helps keep priorities moving forward, ensures communication flows smoothly, and helps create excellent experiences for staff, volunteers, and congregants. This position has a typical Monday–Friday schedule, with occasional Sunday hours for key events or gatherings.

Requirements

• 3–10 years of executive or senior-level administrative experience preferred
• Exceptional organization and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• High level of discretion with confidential information
• A proactive mindset—anticipating needs rather than waiting for direction
• Resourceful and dependable
• Relational and service-oriented
• Able to manage details while keeping the big picture in mind
• Comfortable working both independently and collaboratively

Responsibilities

• Manage calendars and scheduling for the Campus Pastor and Associate Campus Pastor
• Coordinate meetings, prepare materials, and track follow-ups
• Help draft communications and manage email responses when appropriate
• Anticipate needs and keep projects and priorities organized
• Support logistics for campus staff meetings, retreats, donor events, and campus-wide gatherings
• Help ensure details are organized and events run smoothly
• Assist with budget tracking and reporting
• Reconcile purchase cards and submit invoices
• Maintain organized project files and documentation
• Help coordinate campus announcements and weekly communications
• Respond to requests from congregants and help direct them to the right resources
• Support churchwide planning processes and maintain campus planning entries
• Provide administrative support to the Willow South Barrington Groups Ministry
• Monitor volunteer safety process tracking
• Assist with ministry communications and congregant connection follow-up

Benefits

• Medical, dental, and vision insurance available
• Health Savings Account (HSA)
• Mental health counseling expense reimbursement
• Retirement savings planning
• Parental leave
• Paid time off Dec 25th - Jan 1st and the week of July 4th, in addition to accrued paid time off

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed