Middle School Data Clerk

Howard County Public School System • Columbia, MD

8d • Onsite

About The Position

Under the supervision of the school principal/designee, the Middle School Data Clerk is responsible for implementing the grade reporting process and performing duties associated with the master scheduling process. This is a position that requires a high degree of accuracy, accountability, attention to detail, and confidentiality. The principal or designated school administrator reviews work periodically for accuracy and conformance with general instructions.

Requirements

• High School diploma or GED (must scan and upload to the online application).
• Education completed outside the United States must be evaluated by an MSDE approved organization.
• Three years of general office experience OR an Associate's degree or equivalent may be substituted for the required work experience.
• Must be able to keyboard at a moderate rate of speed.
• Ability to analyze data.
• Ability to determine inconsistencies.
• Ability to resolve data discrepancies and to work independently.
• Ability to communicate effectively, both orally and in writing, with school administrators, central office personnel, faculty, staff, parents, and students.
• Excellent organizational and time management skills.
• Ability to exercise independent judgment in prioritizing and completing requests from school-based staff, central office staff, parents, and students.
• Proficiency with computer technology in the office setting includes various words.
• Processing, spreadsheets, and database software programs.
• Basic operating knowledge of other office equipment.
• Professional references will be contacted prior to any offer of employment.
• Recommended candidates will be required to provide references from current and recent supervisors.
• All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the United States.
• HCPSS participates in E-Verify and does not offer employee sponsorship.

Nice To Haves

• Experience with Microsoft Office database applications.
• Experience working in a school setting.

Responsibilities

• Implements tracking procedures and updates the student information management database per OIT specifications to ensure accuracy, integrity, and confidentiality of student information management system database.
• Processes and disseminates student schedules, report cards, and interims per software program requirements.
• Trains school-based faculty on using grading tools.
• Identifies grade issues and problems in accordance with HCPSS policies and reports to appropriate school personnel.
• Provides, compiles, and prioritizes reports from numerous databases for various groups and departments, including Federal and State reporting.
• Provides feedback on software issues or problems that arise in the performance of job responsibilities.
• Tracks, verifies, and ensures all teachers’ grades are properly entered into the grade reporting system.
• Processes student schedule changes and verify compliance with HCPSS policies.
• Inputs, maintains, and updates the student master schedule.

Benefits

• Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in the State Personnel and Pensions Article and the Code of Maryland Regulations (COMAR).
• HCPSS offers a comprehensive benefits package for eligible employees.
• Information about additional benefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED