METCO Administrative Assistant

Lincoln Sudbury Regional School District•Sudbury, MA

5d•Onsite

About The Position

Lincoln Sudbury Regional High School is looking for an Administrative Assistant to support the LS METCO Director and LS METCO program. This role involves assisting with office organization, maintaining student database integrity, managing communications, handling requisitions and budget monitoring, coordinating events and transportation, and serving as a liaison to various groups. The position also includes scheduling, ordering supplies, assisting with student needs and activities, conference planning, and processing payments. The Administrative Assistant will maintain student records, rosters, and assist with the admissions and enrollment process.

Requirements

High school diploma
Excellence organization skills
Ability to work in a fast paced environment
Courteous and personable
Demonstrate appropriate telephone etiquette
Ability to work in a multi-task environment
Meticulous attention to detail for managing schedules, files, records (especially student records), and coordinating logistics (e.g., transportation, events)
Ability to prioritize tasks, meet deadlines, and efficiently handle multiple responsibilities simultaneously in a fast-paced environment.
Excellent written skills for professional correspondence, reports, and memos, as well as clear, professional verbal communication.
Ability to establish and maintain positive, harmonious working relationships with students, parents, administrators, and the general public.
Previous successful experience in an administrative or office management role is essential.
Experience with general office procedures, managing communication (phones, email), and inventory.
Expertise in Google Workspace (Sheets, Documents, Forms, etc.) and data entry/database management for tracking student progress and program statistics.

Nice To Haves

Associate’s Degree preferred
Experience within a public school district, non-profit, or program working with diverse student populations is highly valuable.

Responsibilities

Assist with keeping LS METCO offices organized and productive
Maintain integrity of all ASPEN / student database information
Maintain confidentiality at all times
Engage with Boston students and caregivers via phone, email etc.
Create Requisitions / Purchase Orders for LS METCO Program
Monitor LS METCO budget (weekly & monthly spending)
Assist LS METCO staff with coordination and scheduling of events and transportation needs
Serve as liaison to LS METCO staff designee and LS METCO Parent Council rep on a biweekly basis
Serve as liaison to LS METCO staff designee and LS METCO Student Leadership Council on a biweekly basis
Coordinate updates/newsletter for LS METCO families and Friends of LS METCO
Assisting with ad-hoc requests / projects as needed to support LS METCO Director
Scheduling and Managing LS METCO Director’s calendar and meetings
Ordering supplies for LS METCO space, student supplies, and LS METCO program
Work closely with all house assistants / support staff in regards to the LS METCO program and student needs
Assist with needs for all activities related to LS METCO
Conference planning / Professional Development for LS METCO Director and staff
Provides needed information and support in regards to LS METCO to the Superintendent-Principal and LSRSD School Committee as needed
Contracts for events, speakers, field trips, and conferences.
Processing requests for payment and follow through to make sure invoices are paid, documented, and completed
Keeping records for each student in the LS METCO Program
Maintaining updated roster for all LS METCO students with updated bus contracts and contact information
Maintain awareness of emergency procedures
Assist with scheduling and admissions / enrollment process and outreach