Merchandising Executive Assistant

Burton•Burlington, VT

8d•Onsite

About The Position

The Merchandising Executive Assistant is a key role responsible for providing seamless support to the CMeO and the Merchandising leadership team. This position combines high-level administrative support with project management responsibilities, ensuring the smooth execution and operation of daily activities, key initiatives, and strategic projects across the merchandising function as well as the Go to Market leadership team. If you are organized, proactive, and experienced in handling complex calendars, managing project timelines, coordinating with cross-functional teams, and supporting the CMeO in achieving strategic objectives, this may be the role for you!

Requirements

5+ years in executive support, project coordination, or a similar role, within merchandising or a dynamic, global environment.
Ability to anticipate needs, identify challenges, and develop solutions independently.
Comfortable with ambiguity and able to adjust to changing priorities in a fast-paced environment.
Strong commitment to maintaining confidentiality and handling sensitive information with discretion.
Works effectively across departments and builds strong relationships with stakeholders at all levels.

Responsibilities

Manage the CMeO’s calendar, scheduling high-priority meetings, coordinating with internal and external stakeholders, and optimizing time management.
Prepare agendas, take comprehensive minutes, track action items, and ensure follow-up for CMeO-led meetings.
Coordinate domestic and international travel, manage itineraries, and ensure efficient travel logistics. Process expenses accurately and in a timely manner.
Ensure merchandising’s expenses are maintained within budget and submit quarterly variance reports.
Act as a point of contact on behalf of the CMeO, drafting communications and managing incoming correspondence with professionalism and discretion.
Support the CMeO in managing and tracking the progress of strategic projects.
Develop and monitor project timelines, identify milestones, and ensure deadlines are met.
Liaise with internal stakeholders across teams to gather updates, track progress, and resolve issues impacting project success.
Provide regular updates to the CMeO on project progress, risks, and dependencies, supporting informed decision-making.
Organize and manage leadership team meetings (global and global+regional), take minutes, and ensure timely follow-up on key actions.
Assist in the execution of cross-functional projects, as requested by the leadership team, acting as a reliable point of support and coordination.