Member Events Coordinator

FITLER CLUB LLC • Philadelphia, PA

2d • Onsite

About The Position

Fitler Club is a unique urban social club offering a blend of dining, fitness, social, business, hotel, and event services. The club aims to enrich the lives of its members and guests through world-class hospitality and a commitment to its employees. This role is central to creating memorable member experiences through diverse programming, including dinners, classes, and gatherings. The Member Events Coordinator will support the Member Events team in planning and executing a wide range of events, taking ownership of smaller-scale events and providing operational support for larger productions. This position is ideal for someone early in their events or hospitality career seeking hands-on experience, growth opportunities, and a supportive work environment.

Requirements

• Organized and dependable.
• Comfortable working with spreadsheets and executing events on-site.
• Natural collaborator with positive energy.
• Calm under pressure and adaptable to changing plans.
• Genuine excitement for hospitality, community-building, and creating memorable experiences.
• Experience in events or hospitality is preferred, especially for those early in their careers.

Nice To Haves

• Experience in a club environment.
• Familiarity with member portals and digital event calendars.

Responsibilities

• Support the Member Events team in planning and executing club programming across social, wellness, culinary, family, and affinity categories.
• Lead the planning and execution of select smaller-scale and affinity club events, including logistics, communication, setup, and day-of management.
• Coordinate member experiences such as workshops, classes, screenings, and community gatherings.
• Assist with run-of-show execution, vendor communication, check-in processes, setup, and breakdown for events.
• Provide a steady and solutions-oriented presence during events, adapting to changes as needed.
• Maintain organized event documentation, including BEOs, run-of-shows, contracts, invoices, surveys, and post-event recaps.
• Track RSVPs, attendance, and member feedback to contribute to programming improvements.
• Manage a high-volume inbox, handling member inquiries, vendor communication, and internal coordination professionally.
• Support the member portal and digital programming calendar by ensuring event listings are accurate and engaging.
• Assist with event marketing tasks, including drafting copy, preparing promotional materials, and coordinating with the marketing team.
• Coordinate cross-departmentally to ensure clear and timely communication of event details.
• Manage event prep logistics, including signage, materials, supplies, and vendor coordination.
• Act as a warm and professional representative of the club during all programming.
• Build genuine relationships with members, vendors, and internal teams.
• Provide occasional support for Playroom operations and family programming.
• Help maintain the high standard of experience expected by Fitler Club members.

Benefits

• Free meals, snacks, and beverages seven days a week.
• Complimentary fitness classes.
• Employee appreciation events.
• Professional headshots.
• Wholesale pricing on designer retail products.
• Wide-ranging health insurance options.
• Company-paid short-term disability.
• Paid parental leave.
• 401k with a company match.
• Generous PTO policies.
• Company-sponsored holidays.
• Opportunities for career development and wage increases through annual performance reviews.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed