Meetings Assistant

State of Ohio • Columbus, OH

7d • Onsite

About The Position

The Supreme Court of Ohio is seeking an experienced professional to fill the position of Meetings Assistant in the Office of Building Services. The Meetings Assistant is responsible for maintaining the Ohio Judicial Center’s meetings and events calendar as well as process incoming and outgoing U.S. and interoffice mail. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Requirements

• High school diploma or GED required.
• Previous experience working with internal customers and the public.
• Ability to obtain certification in the use of X-ray scanning equipment is required.

Responsibilities

• Schedule meetings using the Court’s database and maintain the meetings and events calendar.
• Set up for meetings in conference rooms, court lobbies, and other areas as required, including basic AV setup.
• Make recommendations on equipment and supplies for meeting rooms, set up meeting rooms, and prepare signage for conferences, meetings, and events.
• Clean up before and after meetings.
• Order lunch and food service for meetings, liaise with vendors, collect food orders from the dock, and set up in meeting rooms.
• Order beverages, supplies, and room equipment when needed.
• Maintain kitchen equipment and clean refrigerators, ice makers, and warming ovens.
• Wash and maintain table linens, dinnerware, and utensils.
• Deliver and set up at off-site locations.
• Transport secured documents for the Bar Exams.
• Deliver and pick up incoming and outgoing mail throughout the building.
• Drive the mail room van when necessary, loading and unloading mail.
• Operate postage equipment, including X-ray equipment for scanning inbound mail deliveries.
• Scan and verify receipt of express packages using a hand-held device.
• Maintain postage accounts and process outbound mail.
• Sort and bundle inbound mail daily, ensuring proper delivery to each office.
• Use Presort to keep postage costs down.
• Sign for supply deliveries, inspect items for damage, refuse damaged items, and sign for undamaged items.
• Deliver supplies to the ordering department or arrange for pick-up at the dock.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED