Meetings and Travel Intern

Extra Space Storage•Salt Lake City, UT

6d•Onsite

About The Position

The Meetings & Travel Intern will work directly with the Meetings & Travel team to help with different aspects of Extra Space’s employee events, conferences and meetings of all sizes. The intern will specifically help with different aspects of planning the 2027 Field Leadership Conference celebrating the company’s 50th anniversary. They will also help with travel bookings and processing hotel credit card authorizations.

Requirements

Extreme attention to detail
Excellent follow-through
Ability to quickly digest information and problem solve
Highly organized with ability to multi-task in a fast-paced environment
Comfortable with technology and learning new software programs
Good oral and written communication skills
Excellent people skills and customer service skills
Ability to work on aspects of multiple projects at one time
Comfortable with MS Office Suite
Able to handle stressful, chaotic situations and remain calm
Enthusiasm, positive attitude and willingness to learn
Feel comfortable interacting with people at all levels of the organization, including Senior Management and Executives

Responsibilities

Assist Sr. Manager, Meetings, Events & Travel and Meetings & Travel Coordinator with organizing corporate meetings and events, as well as answering questions on company travel.
Help with corporate employee events including the employee Halloween event, holiday party and other in-office events.
Assist with planning and preparation for the 2027 Field Leadership Conference and 50th Anniversary Celebration (held in February 2027).
Help with buildout of event website and event app including gathering information and images, writing descriptions and data imports.
Participate in regular planning meetings with Executive stakeholders, content team and suppliers.
Attendee management – Field calls and e-mails from meeting attendees regarding questions about the meeting, travel, how to register, or changes to their registration and hotel reservation.
Assist with event reports and registration lists including hotel rooming lists.
Help with ordering event supplies including name badges and lanyard.
Printing reports and other information needed onsite.
Gathering meeting supplies and managing shipments to and from event sites.
Help coordinate employee travel bookings through travel management company.
Assist with individual traveler access in Concur booking system.
Securely handle credit card information used for travel and meeting payments.
Assist with onsite company brand store including inventory counts, organizing reorder items, pulling items as requested by employees and department billing.
Assist onsite at the 2027 field leadership conference with all aspects of the meeting.
Help manage Extra Space bookings within the office building conference spaces.