Meeting Planner I

Maritz•Santa Clara, CA

23h•Hybrid

About The Position

The Meeting Planner I functions as the primary client liaison and lead for assigned programs/events. Manage corporate meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of all planning from post contract execution to final billing, while providing unparalleled levels of customer service. Work closely with client contact to understand and meet program objectives/outcomes.

Requirements

Bachelor’s degree or equivalent experience.
1–3 years of experience in event or meeting management, including budget maintenance.
Strong organizational and communication skills with the ability to manage multiple projects.
Proficiency in Microsoft Office and ability to learn new technology quickly.

Nice To Haves

Destination knowledge or prior hotel sales experience.
Experience developing and maintaining client and supplier relationships.

Responsibilities

Manage programs and events from contract turnover through final billing using business management systems.
Coordinate site inspections and develop detailed itineraries and working agendas.
Communicate between suppliers and clients to ensure all requirements are met.
Maintain accurate records, system input, and complete file management per company policies.
Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
Manage program budgets, review and audit billing for accuracy, and track expenses.
Initiate and reconcile supplier payments as needed.