Medical Training Program Administrator (School of Medicine - Office of the Vice Dean For Education)

Johns Hopkins University•Baltimore, MD

6d•$49,200 - $86,200•Onsite

About The Position

The Johns Hopkins University School of Medicine is seeking a Medical Training Program Administrator to support the Office of Medical Student Curriculum. The Medical Training Program Administrator (MTPA) provides high-level administrative and operational support for assigned educational activities within Undergraduate Medical Education (UME), including courses, clerkships, and horizontal strands in the four-year M.D. curriculum. This role is responsible for ensuring the efficient, accurate, and professional administration of assigned courses and serves as a key member of the Johns Hopkins University School of Medicine Office of Medical Student Curriculum (OMSC) team. MTPA works in a fast-paced, collaborative, student-centered environment and interacts regularly with faculty, academic leadership, administrative staff, and medical students across the institution.

Requirements

Bachelor's Degree
Four years related administrative experience
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Nice To Haves

Experience in higher education.
Knowledge of Undergraduate Medical Education (UME).
Experience working with physicians and basic scientists.
Experience in undergraduate medical education.

Responsibilities

Provides primary administrative support to assigned course directors.
Serves as the first point of contact for students enrolled in assigned courses.
Coordinates daily course operations and ensure seamless delivery of course activities.
Manages course content, communications, and materials through the learning management system (LMS).
Manages course-related platforms, including OASIS, ActivTracker, and New Innovations.
Coordinates room reservations and logistical arrangements for course events and activities.
Prepares final grades and submit them to the Registrar’s Office in accordance with established deadlines and procedures.
Maintains attendance tracking systems and generate related reports.
Schedules and organize course director meetings and distribute course evaluations.
Provides backup administrative support for other courses as needed.
Communicates consistently and professionally with students regarding course requirements, schedules, logistics, and expectations.
Collaborates with the Offices of Online Education and Information Technology to support instructional sessions, online resources, and approved student accommodations.
Maintains a strong working knowledge of curricular goals, objectives, policies, procedures, and standards of performance for assigned courses.
Represents course directors at committee meetings and communicate decisions, issues, and recommendations as needed.
Monitors student formative and summative evaluation processes.
Maintains accurate, complete, and confidential student records and files.
Alerts course directors to performance concerns, discrepancies, or other issues requiring attention.
Assists with preparation of reports and materials for the Student Assessment and Formational Committees and the Professionalism Committee.
Supports planning and implementation of curricular events, including retreats and Interprofessional Education (IPE) activities.
Proctors and administers NBME shelf examinations and other required examinations.
Maintains knowledge of the UME calendar and course offerings.
Demonstrates professionalism, sound judgment, and effective communication in all interactions.
Contributes to a diverse, inclusive, and student-focused environment.
Attends meetings and participate in professional development opportunities as directed.