Medical Supply Inventory & Fulfillment Coordinator

Graham Healthcare Group • Troy, MI

2d • Onsite

About The Position

This role is responsible for managing medical supplies, including picking, packing, labeling, and shipping new hire car boxes for home health clinicians. The coordinator ensures timely shipment of these boxes to regional offices to support clinician readiness. They also handle receiving, inspecting, and stocking inbound deliveries from vendors, maintaining inventory levels, and rotating stock based on expiration dates. Accurate record-keeping, tracking stock movement, and reporting variances are key. The position involves supporting general supply fulfillment, providing backup for Medical Supply Coordinators, and communicating with various stakeholders about shipment status and inventory needs. A clean, safe, and organized work area, following standard procedures for handling and storing supplies, is essential.

Requirements

• Ability to accurately identify, sort, count, and organize medical supplies and equipment (Required)
• Strong attention to detail and ability to maintain accuracy in picking, packing, receiving, and stocking activities (Required)
• Knowledge of inventory control, receiving, replenishment, stock rotation, and expiration-date monitoring practices (Required)
• Ability to use basic computer systems, shipping tools, email, and spreadsheets to track orders and inventory (Required)
• Effective verbal and written communication skills and ability to work collaboratively with clinicians, regional offices, vendors, and internal departments (Required)
• High school diploma or GED required
• 1+ years of experience in inventory, shipping/receiving, warehouse operations, supply fulfillment, or a related support role required

Nice To Haves

• Knowledge of medical terminology, medical supplies, or home health operations (Preferred)
• Customer service mindset with the ability to respond promptly and professionally to supply-related requests (Preferred)
• Self-directed and proactive, with the ability to take initiative and drive work forward with minimal oversight
• Strong organizational skills and a structured approach to planning and execution
• Ability to influence without direct authority and build effective working relationships across teams
• Comfortable working in a dynamic environment with evolving priorities
• Experience in home health, healthcare, medical supply distribution, or a clinical support environment preferred

Responsibilities

• Pick, pack, label, and prepare new hire car boxes with required medical supplies and equipment for home health clinicians.
• Coordinate timely shipment of new hire car boxes to regional offices prior to clinician start dates to support day-one readiness.
• Receive, open, inspect, and unpack inbound deliveries from medical supply vendors and verify items against packing slips or order documentation.
• Stock, organize, and replenish inventory in designated storage areas to maintain appropriate supply levels for field and regional office needs.
• Notify Medical Supply Coordinators when supplies need to be reordered to maintain adequate inventory for completing car boxes.
• Monitor and rotate inventory based on expiration dates and remove or report expired or soon-to-expire items in accordance with company processes.
• Maintain accurate inventory records, track stock movement, and report inventory variances, shortages, or supply issues to leadership as appropriate.
• Support supply fulfillment activities for clinicians and regional offices, including preparing, packaging, and shipping requested supplies accurately and on time.
• Provide backup coverage for Medical Supply Coordinators by assisting with the Graham Storefront and shipping supplies directly to clinicians’ homes when needed.
• Communicate with internal team members, regional offices, vendors, and other stakeholders regarding shipment status, inventory needs, substitutions, and supply concerns.
• Maintain a clean, safe, and organized work area and follow standard procedures for handling, storing, and distributing medical supplies and equipment.

Benefits

• Successful completion of a drug screen prior to employment is part of our background process, which includes medical and recreational marijuana.
• By supplying your phone number, you agree to receive communication via phone or text.
• By submitting your application, you are confirming that you are legally authorized to work in the United States.
• Graham Healthcare Group is an Equal Opportunity Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED