Medical Secretary

County of Los Angeles • Los Angeles, CA

3d • Onsite

About The Position

Performs medical, secretarial, and clerical duties for a supervisor whose executive, administrative, and professional duties necessitate secretarial assistance, and transcribes dictation involving a substantial amount of medical terminology.

Requirements

• Option I: One (1) year of highly specialized secretarial and office clerical experience, involving the transcribing of medical dictation at the level of Secretary II, or higher.
• Option II: Two (2) years of highly specialized office clerical experience involving the transcription of medical dictation at the level of Medical Transcriber Typist.
• Highly Specialized is experience at the senior level with extensive knowledge of program related area, processes and procedures, and experience in a specific subject matter.
• Ability to type at the rate of 40 net words per minute.

Nice To Haves

• Any additional experience in excess of the Requirements for the qualifying option
• Experience in an acute care setting for the qualifying option
• Completion of a course in Medical Terminology. Course may consist of but is not limited to Basic Medical Terminology, Medical Terminology I, or Introduction to Medical Terminology.
• Experience with Microsoft Word, which includes writing, proof reading and correcting memos, letters, CVs, and using advanced formatting and track changes to prepare a wide variety of documents to support management by preparing communication, reports, presentations, dossiers, and other products.
• Experience with Microsoft Excel, which includes crafting spreadsheets, crafting workbooks, data entry, use of formulas, and the ability to work with large amounts of data easily to support the department by creating, formatting, organizing, updating, calculating, and modifying reports for management.
• Experience with Microsoft Visio, which includes crafting, updating, and modifying organizational charts, workflow charts and other visual diagrams for management.
• Experience with Adobe Professional and/or Adobe DC, which includes crafting, converting, editing, updating, and modifying, organizing, signing, and working with electronic signatures on .pdf documents for management.

Responsibilities

• Transcribes medical dictation for diagnostic, surgical, autopsy, laboratory, or other medical reports, records, correspondence, and policies and procedures.
• Prepares medical documents, such as abstracts of medical case histories from written notes, medical records, and instruction from medical staff.
• Answers correspondence with or without dictation.
• Screens office and telephone callers by providing the information requested, referring others to those who may be better served elsewhere, and personally taking care of those whose business does not warrant supervisor's attention.
• Gathers data for general information purposes or special reports; contacts other employees, departments, agencies, and individuals for additional material, as necessary; and may prepare reports for supervisor's approval upon request.
• Makes appointments and maintains a date book, while recording such items as medical conferences, rounds, schedules, consultation requests, and others, as requested.
• Acts as an intermediary between supervisor and staff by transmitting written and verbal messages, orders, and requests, and, as authorized, acting in supervisor's absence, as needed.
• Acts as liaison officer between the primary department and other departments, agencies, and jurisdictions.
• Prepares inter-office notices, bulletins, and memoranda, with or without dictation, including interpretations of departmental policy and the laws and regulations governing the activities of the office.
• Reviews material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included.
• Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, approving material and purchase requisitions, and contacting other divisions of County departments.
• Maintains the status on the execution of plans, improvements, and projects instituted by the supervisor and calls attention to possible improvements in departmental procedures.
• Maintains office files, records, and indexes, including those of a confidential nature.
• Supervises related office functions, and other clerical employees assigned to unit.
• Performs related transcription, typing, and clerical duties.
• Renders such confidential services to supervisor, as needed.

Benefits

• LA Health Services is LA County’s integrated healthcare system and the second-largest public health system in the nation.
• Our system includes four public hospitals, more than 20 community health centers, Emergency Medical Services (EMS), Correctional Health Services, and community-based programs that connect people to care where they are.
• We serve as the safety net for more than 10 million residents, providing care regardless of ability to pay, insurance coverage, or immigration status.
• As one connected system, we deliver extraordinary care—from prevention and primary care to emergency, specialty, trauma, and recovery services across Los Angeles County.
• With more than 2.9 million visits annually and a workforce of over 23,000 dedicated staff, LA Health Services is proud to deliver high-quality, compassionate, and accessible care to everyone, no matter how they come through our doors.
• CLICK HERE to see a list of employee benefits!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed