Medical Secretary, Senior

Emory Healthcare•Johns Creek, GA

8h•Onsite

About The Position

Under minimal supervision, answers unit/department telephones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller/visitor to appropriate staff member. Greets visitors in a courteous manner. Receives, opens, dates, and distributes incoming mail to appropriate employee. Prepares and mails outgoing correspondence and information. Sets up, organizes, and maintains various departmental and/or patient files according to established procedures. Retrieves appropriate information upon request for internal and external use. Arranges and schedules appointments and regular or intermittent meetings for one or more managers. Prepares daily schedules, prioritizes requests for meetings, and makes and confirms travel arrangements. Schedules and coordinates meetings and/or special events. Takes minutes as requested. Takes and/or transcribes dictation. Types medical reports and summaries, patient histories, operative notes, proposals, manuscripts, and letters requiring a knowledge of medical terminology from rough draft to final copy. Proofreads generated documents for grammar, punctuation, spelling and factual correctness and conformance to policies. Advises writer or supervisor of policy deviations. Assists in preparing and completing special projects. Communicates and implements office procedures for recordkeeping, filing, ordering of supplies and confidential information. May supervise or direct the work of student and/or regular employees. May interview applicants and provide input to performance evaluations. Tracks vacation and back up coverage schedules. Processes employee time cards and other employee transactions after review and approval. Initiates, processes and maintains records and invoices on purchases, reimbursements, receipts and related financial matters. Prepares charge sheets and bills patient for outpatient and inpatient services as necessary. Maintains budget records and assists in examining and highlighting variances in budget reports. Informs supervisor of status of accounts. Operates standard office equipment including telephones, copiers, fax machines, and computers. Inventories, orders, and maintains office supplies and forms. Completes purchase requisitions and receives supplies. Enters, updates, maintains, compiles and retrieves data from computer databases. Documents how to access files. Generates regular or special reports and/or statistics after collecting and organizing data. Performs other related responsibilities as required.

Requirements

A high school diploma or equivalent.
Three years of medical secretary experience.
An advanced knowledge of medical terminology.
Previous experience with various personal computer software applications.
Positions within this classification may require the ability to type or keyboard 50 accurate words per minute.

Nice To Haves

Experience in Medical Staff Services, credentialing, or hospital administration.
Experience supporting Medical Staff committees.
Familiarity with credentialing software systems and regulatory standards.
Associate’s degree or higher in Healthcare Administration or related field.

Responsibilities

Answers unit/department telephones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller/visitor to appropriate staff member.
Greets visitors in a courteous manner.
Receives, opens, dates, and distributes incoming mail to appropriate employee.
Prepares and mails outgoing correspondence and information.
Sets up, organizes, and maintains various departmental and/or patient files according to established procedures.
Retrieves appropriate information upon request for internal and external use.
Arranges and schedules appointments and regular or intermittent meetings for one or more managers.
Prepares daily schedules, prioritizes requests for meetings, and makes and confirms travel arrangements.
Schedules and coordinates meetings and/or special events.
Takes minutes as requested.
Takes and/or transcribes dictation.
Types medical reports and summaries, patient histories, operative notes, proposals, manuscripts, and letters requiring a knowledge of medical terminology from rough draft to final copy.
Proofreads generated documents for grammar, punctuation, spelling and factual correctness and conformance to policies.
Advises writer or supervisor of policy deviations.
Assists in preparing and completing special projects.
Communicates and implements office procedures for recordkeeping, filing, ordering of supplies and confidential information.
May supervise or direct the work of student and/or regular employees.
May interview applicants and provide input to performance evaluations.
Tracks vacation and back up coverage schedules.
Processes employee time cards and other employee transactions after review and approval.
Initiates, processes and maintains records and invoices on purchases, reimbursements, receipts and related financial matters.
Prepares charge sheets and bills patient for outpatient and inpatient services as necessary.
Maintains budget records and assists in examining and highlighting variances in budget reports.
Informs supervisor of status of accounts.
Operates standard office equipment including telephones, copiers, fax machines, and computers.
Inventories, orders, and maintains office supplies and forms.
Completes purchase requisitions and receives supplies.
Enters, updates, maintains, compiles and retrieves data from computer databases.
Documents how to access files.
Generates regular or special reports and/or statistics after collecting and organizing data.
Performs other related responsibilities as required.