Medical Residency Program Coordinator - HEM/ONC

University of Mississippi Medical Center•Jackson, MS

8d•Onsite

About The Position

The Medical Residency Program Coordinator supports the administration and daily operations of the HEM/ONC residency training program, department, faculty, and residents. The position helps ensure compliance with school accreditation requirements, manages program logistics, maintains accurate records, oversees recruitment, schedules rotations, organizes evaluations, and serves as a liaison among residents, faculty, hospital departments, and external accrediting bodies. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. The coordinator also supports accreditation activities, student and resident placements, orientation, program policies and budgets, educational activities, evaluations, interviews, and program events. This position is full-time, salary, and grant-funded status is listed as No. The job is based at Jackson Medical Mall. The role may require occasional work significantly beyond regularly scheduled hours and occasional travel to offsite locations.

Requirements

Associate's or bachelor's degree.
Two years of administrative support experience.
Strong verbal and written communication skills.
Organization and problem-solving skills for managing complex placement logistics.
Attention to detail in handling compliance and documentation.
Ability to prioritize tasks and manage time in a fast-paced, deadline-driven environment.

Responsibilities

Ensures compliance with program guidelines set by state, national, and university accrediting bodies to maintain ongoing accreditation.
Assists with site visit preparation and compiles required reports and surveys.
Manages student placement processes according to established protocols, including coordinating residency and fellowship matches through the Electronic Residency Application Service (ERAS).
Develops and implements orientation programs and provides guidance on academic and programmatic issues as needed.
Contributes to creating and executing departmental policies and procedures; assists with program budgets and expenditures.
Maintains program records, files, databases, and program-related web content for accuracy and accessibility.
Coordinates and supervises educational activities, including scheduling, lectureships, and evaluations.
Manages student and resident rotations, ensures appropriate scheduling, and monitors completion of required evaluations.
Plans and organizes lectureships and special events, including graduation banquets.
Prepares Program Letters of Agreement (PLAs) and coordinates the ERAS and National Resident Matching Program (NRMP) interview process.
Maintains the Accreditation Data System and tracks updates related to education programs.