Medical Records Technician/Care Coordinator
About The Position
The Medical Administrative Assistant serves as the primary administrative and operational support to the Brigade Surgeon and medical section (S-1/S-4/S-6 as appropriate) within the Michigan Army National Guard. The incumbent provides technical and clerical assistance in planning, coordinating, and tracking all brigade-level medical readiness activities. This position supports command efforts to achieve and sustain Soldier medical readiness, ensures compliance with Army medical policies and regulatory guidance, and enables efficient medical operations within the brigade footprint.
Requirements
- 1 year of relevant experience, preferably in the medical records or medical assistance field.
- Experience in MS Office and EMR platforms.
- Clear background check
- Demonstrated ability to handle competing priorities
Nice To Haves
- DoD experience Preferred
- ARMY OR MILITARY EXPERIENCE PREFERRED
Responsibilities
- Serve as the central administrative point of contact for the Brigade Surgeon Section.
- Draft, review, and maintain correspondence, memoranda, rosters, meeting notes, and medical readiness reports.
- Maintain an organized filing and record system in accordance HIPAA requirements and internal SOPS.
- Track taskers, suspense items, and brigade-level medical actions directed from higher headquarters.
- Assist with administrative preparation for medical events, inspections, and audits.
- Maintain current and accurate brigade-level medical readiness statistics (MRC 1–4, DL1–3, PULHES trends).
- Pull and validate data from MEDPROS, eProfile, and MODS to support readiness reporting.
- Coordinate Soldier Readiness Processing (SRP), Periodic Health Assessments (PHA), and immunization events with subordinate battalions.
- Track and schedule Soldiers for required medical, dental, and behavioral health appointments.
- Monitor medical profiles and line-of-duty investigations to ensure timely resolution and command awareness.
- Serve as liaison between brigade headquarters, subordinate battalion medical sections, and the Office of the State Surgeon (OTSS).
- Coordinate medical data calls, readiness updates, and reporting deadlines across subordinate units.
- Support the brigade surgeon in preparing briefings, presentations, and readiness updates for command and staff meetings.
Benefits
- Generous Vacation and Health benefit package
- 401k matching program
- Long and Short-term disability
- Life Insurance
- Paid Holidays
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
