Medical Records Supervisor

Arizona Department of Administration•Phoenix, AZ

1d•$22 - $24•Onsite

About The Position

This important position is responsible for the operation of the medical records program of the Arizona State Veterans Home- Tucson. The Arizona Department of Veterans' Services (ADVS) is committed to serving and honoring veterans, service members, and their families by ensuring that they receive the highest quality services so that they can thrive for a lifetime!

Requirements

Knowledge of rules, regulations, policies, procedures of work unit, Veterans Administration, CMS, and State regulatory standards
Knowledge of standard medical records practices, procedures and techniques
Knowledge of medical and legal terminology
Knowledge of current ICD coding and indexing
Knowledge of Medicare/AHCCCS and other insurance
Knowledge of HIPPA rules and regulations
Knowledge of medical record retention and disposal
Skills in communication
Skills in time management
Skills in problem-solving
Skills in analysis
Skills in supervision
Ability to simultaneously manage multiple projects and adapt to changing priorities
Ability to train technical and clerical staff
Ability to compile statistics and prepare comprehensive reports
Ability to obtain and retain a valid AZ DPS Fingerprint Clearance Card
Subject to the vaccination requirements outlined in CMS Interim Final Rule - Medicare and Medicaid Programs; Omnibus COVID-19 Health Care Staff Vaccination
Current Negative Tb skin test (Mantoux skin test) within the last 6 months or a written statement from a physician, physician’s assistant or a registered nurse practitioner indicating freedom from tuberculosis, if in the past has had a positive skin test or tuberculosis
Driver’s License Requirements (if driving is an essential function)
Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

Previous medical records experience in a long-term care facility
Previous supervisory experience

Responsibilities

Conduct a variety of complex and routine audits
Monitor medical records for completeness and accuracy
Track all audits for follow- up and report to Department Heads/Administrator
Verifies Medicare five- day assessment dates, MDS completion, and documentation
Verifies order of diagnosis in chart
Analyzes data for quality assurance, risk management, and utilization management
Compile medical care, diagnosis, and census data for statistical reports
Supply statistical information as needed by other ASVH departments
Serve as facility's statistician and official repository for statistical reports
Code diseases, diagnoses, and treatments using standardized coding systems as approved by AMRA for long-term care facilities
Function as the facility Custodian of Records
Verify that all releases of information take place in accordance with applicable laws, policies, and procedures
Processes all subpoenas
Interpret rules and regulations in maintenance of medical records and monitors the accuracy of other department documentation
Perform the work of a Medical Records Specialist as required
Ensure that Physician credentialing files are complete and monitor for ongoing compliance and monitors for ongoing compliance
Supervise subordinate staff
Actively participate in AMS processes such as Huddle Boards, problem- solving, Job Breakdown Sheets, Success Tracking, and Standardized Work