Medical Records Scanning Clerk

MedHQ, LLC•Andover, KS

1d•Onsite

About The Position

The Medical Records Scanning Clerk is responsible for accurately preparing, scanning, indexing, and maintaining patient medical records in the electronic health record (EHR) system. This role ensures all documents are properly digitized, organized, and accessible while maintaining strict confidentiality and compliance with healthcare regulations.

Requirements

High school diploma or equivalent required
Prior experience in a healthcare or medical records environment preferred
Familiarity with electronic health record (EHR) systems is a plus
Basic computer skills, including data entry and document management systems
Strong attention to detail and organizational skills
Ability to handle sensitive information with discretion
Effective time management and ability to meet deadlines
Accuracy and attention to detail
Strong organizational skills
Ability to work independently and as part of a team
Basic problem-solving skills
Good communication skills
In hospital administrative office
Prolonged periods of sitting and working at a computer
May require occasional lifting of file boxes (up to 25 lbs)

Nice To Haves

Prior experience in a healthcare or medical records environment preferred
Familiarity with electronic health record (EHR) systems is a plus

Responsibilities

Prepare medical records for scanning by sorting, organizing, and removing staples or bindings
Scan patient documents into the EHR system with a high level of accuracy and efficiency
Index and label scanned documents correctly to ensure easy retrieval
Perform quality checks to ensure all scanned images are clear, complete, and properly oriented
Maintain confidentiality of patient information in accordance with HIPAA guidelines
Retrieve and refile records as needed
Review and prepare H&P documents for scheduled procedures
Train new staff on scanning guidelines
Identify and report any discrepancies or missing information in medical records
Assist with record retention, storage, and destruction processes per policy
Collaborate with clinical and administrative staff to ensure timely document processing
Maintain scanning equipment and report technical issues as needed