MEDICAL RECORDS CLERK - SCANNER

Slocum Dickson Medical Group • Town of New Hartford, NY

5d • $17 - $26

About The Position

Responsible for scanning and indexing documents into the electronic health record. Also responsible for filing and retrieving paper documents/paper medical records as needed. Performs other duties as assigned by the HIM Manager and/or HIS Supervisor.

Requirements

• High school diploma, equivalency, and/or experience.
• Ability to stoop, bend, and reach.
• Ability to lift over or equal to five pounds.
• Must be able to alphabetize.
• Ability to be on feet for long periods of time.
• Requires sitting, standing bending and reaching.
• May require lifting up to 20 pounds.
• Requires manual dexterity sufficient to operate standard office equipment such as computer, scanner, fax, calculators and telephone.
• Requires normal hearing and vision.

Responsibilities

• Performs the various workflows associated with medical record document scanning and indexing.
• Performs the document correction process when indicated.
• Ensures accuracy of work by reviewing patient names and medical record numbers on all medical records and documents to ensure that all the information is for the designated patient.
• Readies items to be scanned into the EMR as necessary. Ensures the appropriate medical record number and provider initials are on all documents to be scanned.
• Reviews each document for provider signature. If a provider signature is on the document the document is not sent to the provider to acknowledge (sign) in the electronic health record. If there is not a provider signature on the document, the document is indexed following the provider acknowledgment workflow. This means the document will be routed to the provider’s in-basket to electronically sign.
• Requires the ability to use a document scanner to scan documents and a computer and mouse to index documents appropriately into the electronic medical record.
• Finds patient names, medical record numbers and/or information by using the computer.
• Pulls medical records for providers as needed.
• Responsible for incorporating loose miscellaneous reports into the paper medical record as needed.
• Files medical records in terminal digit order into permanent file when needed.
• Affixes loose reports into the paper medical record when filing and whenever necessary.
• Uses proper out-guide procedures for medical records removed from any file.
• Responsible for keeping the medical record files in a neat and orderly fashion.
• Assists with locating misplaced medical records whenever necessary.
• Answers phone requests regarding medical records and other medical record concerns.
• For those providers that still utilize paper medical records, assembles and formats medical records in format order according to format policies and procedures.
• Assists with any “testing” required for upgrades, system changes, etc. associated with the electronic health record.
• Notifies HIM Manager and/or HIS Supervisor with any problems related to patient medical records.
• Assists in other duties as designated by the HIM Manager and/or HIS Supervisor.
• Requests supplies when supplies are needed.
• Works overtime whenever necessary.
• Upholds the confidentiality policies of the Health Information Management Department and SDMG.
• Adheres to SDMG policies and procedures.
• Attends all required in-service programs and employee informational meetings as designated by HIM Manager and/or HIS Supervisor.
• Practices time management, keeping authorized break periods within accepted policy. Maintains level of productivity as established for the department.
• Complies with established SDMG attendance policy.
• Provides proper notification for absences and scheduled time-off in accordance with SDMG policy.
• Complies with SDMG policies and procedures pertaining to Incident Reporting and promptly notifies Supervisor of all incidents.
• Knowledgeable of individual responsibilities and duties pertaining to SDMG safety/emergency preparedness including emergency codes.
• Demonstrates a knowledge of proper body mechanics to be used in the work setting.
• May be exposed to hazardous drugs.
• Attends OSHA training upon initial employee orientation and annually completes an OSHA competency.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED