Medical Office Supervisor - OB/GYN - Urology

MyMichigan Health•Sault Ste. Marie, MI

10d•Onsite

About The Position

This position plans, directs, controls and supervises the overall financial, operational and functional activities of assigned physician practices within MyMichigan Health. It assists in the short and long-term planning of assigned practices to maximize growth, efficiency, profitability and maintenance of the practices. The role manages the day-to-day practice operations to ensure compliance with all organizational and department policies and procedures, following Occupational Safety and Health Administration (OSHA) guidelines, Clinical Laboratory Improvement (CLIA) regulations, and all appropriate regulatory agencies. The Medical Office Supervisor is responsible for scheduling and processing worked hours for pay, assisting in the annual budget process, and may have responsibility for patient record transfer and retention processes. They will oversee the training and evaluations of any employees, students, and float staff. They serve as an administrative representative, patient advocate, and employee counselor to ensure maximum patient access and quality care, as well as effective team functioning. The position participates in interdepartmental, intersystem, and external committees, meetings, and activities to promote the mission, values, and business of MyMichigan Health.

Requirements

High School Diploma or GED
Three to five years of experience in a healthcare system with emphasis on management and human resources.
Working knowledge of the organizations Lawson and UKG computer programs.
Proficient in Word, Excel and Power Point.
Knowledge of medical office policies, practices and procedures as normally acquired through three to five years working in the healthcare system or similar setting.
Excellent interpersonal skills needed to communicate successfully with individuals and interact with people at all levels to communicate concepts in a clear and understandable manner.
Demonstrates competency in Microsoft Windows.
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Responsibilities

Provides patient care in the capacity of their primary role.
Responsible for hiring, disciplining and discharging employees within the practice according to MyMichigan Health policy.
Responsible for written job performance reviews for all employees with input from the providers.
Supervises all non-clinical and clinical staff to assure high quality patient care.
Works closely with MyMichigan Medical Group (MMG) Administrative VP/Regional Director and/or Practice Manager and HR Strategic Partner as the human resource contact/liaison.
Acts an advocate for system and departmental goals and objectives.
Together with MMG Administration and the physicians develops and implements short- and long-term planning growth and development of the practice.
Maximizes efficiency and cost effectiveness of the practice through continuous review and improvement of practice policies and procedures and overall operations.
Coordinates staff provider meetings.
Attends MyMichigan Health meetings, as assigned and provides communication to staff and providers of policies and topics covered at those meetings.
Utilizes the payroll system, manages staff schedules; inputs staff time off requests and approves employee hours in preparation of the biweekly payroll process.
Provides for the proper maintenance of the physical plant and its main operating systems.
Arranges for the procurement and maintenance of all office and medical equipment.
Understands necessary computer functions in the office setting: Electronic Medical Record, Practice Management, disease registry, dictation systems, and any other necessary programs to assist providers and staff.
Demonstrates professionalism and courtesy at all times toward all employees, providers and associate staff with MyMichigan Health.
Oversees staff to assure that proper customer service skills are being utilized by all staff.
Assists in the annual budget process and planning.
Problem solves in areas concerning patients, providers, physicians, employee relations and/or practice operations.
Responds to all formal patient and/or staff complaints.
Identifies and communicates any potential business opportunities to expand/enhance practice services and market share.
Coordinates record retention of chart storage, retrieving patient medical records as needed.
Understands other duties of staff within the practice they are assigned.
Participates in further learning opportunities offered by MyMichigan Health.