Medical Office Receptionist-Intermediate (Hill Country PCC)

UT Health San Antonio • San Antonio, TX

8d

About The Position

Under direct supervision, responsible for providing office support in a clinical office to ensure patient satisfaction. This role involves performing all front office duties, checking in patients, ensuring completion of all necessary forms for registration, collecting copays, assisting patients when needed, and answering phones. The position also requires creating and verifying full patient registration upon patient arrival, communicating with Benefit Coordinators regarding insurance, and coordinating with providers about patient needs. Responsibilities include preparing charts, obtaining medical record requests, scheduling appointments, and managing referrals and authorizations. The role also involves monitoring patient flow, rooming patients, informing patients and families of wait times, and performing other assigned duties.

Requirements

• Demonstrates the ability to support the mission, vision and patient promise throughout all interactions, the UT Health Way.
• Demonstrates analytical thinking – this role requires analyzing information and using logic to coordinate work within schedule constraints and handle emergent requirements in a timely manner.
• Demonstrates creativity and alternative thinking; able to develop new ideas supportive of the UT Health Way.
• Proficient computer skills using Microsoft Office and database programs.
• Excellent communication skills, verbal and written.
• High School Diploma or GED is required.

Nice To Haves

• Bilingual (English/Spanish)
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Performs all front office duties, checking in patients, ensuring completion of all necessary forms for registration, collecting copays, assisting patients when needed, and answering phones.
• Creates and verifies full patient registration upon patient arrival.
• Communicates with Benefit Coordinators if new insurance is obtained.
• Communicates with providers as needed regarding patient's arrival, needs or requests.
• Prepares charts, obtains medical record requests and makes phone calls to request medical records from outside providers.
• Creates new and follow up appointments as needed for patients and obtains referrals and authorization for visits and testing when necessary.
• Schedules patient appointments and follows up on missed appointments by telephone or mail.
• Monitors the flow of patients, including placing patients into rooms as needed and keeping patients and families informed of waiting times.
• Performs all other duties as assigned.

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED