Medical Malpractice Scheduler

Freeman, Mathis & Gary Law•Maitland, FL

2d•Onsite

About The Position

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm and we are seeking a Medical Malpractice Administrator to join our Orlando office. The Medical Malpractice Scheduler will play a vital role in managing the logistics of medical malpractice cases, including scheduling witnesses, coordinating testimonies. The Medical Malpractice Scheduler will need to be highly organized, detail-oriented, and have excellent communication and people skills. Candidates must have substantive familiarity with defense litigation and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment. Those in this role will need well-developed Microsoft Office skills, the ability to solve problems, and communicate well with all levels of the FMG team.

Requirements

Substantive familiarity with defense litigation
Capacity to work both independently and collaboratively in a fast-paced, high-volume environment
Well-developed Microsoft Office skills
Ability to solve problems
Communicate well with all levels of the FMG team
Bachelor’s degree preferred or equivalent experience required
3-5 years defense litigation experience
Medical malpractice litigation experience required
Familiarity with performing research tasks using web-based legal research services
Proficiency in case management software and an electronic file setting, comfortable with a paperless system
Knowledge of HIPPA and related confidentiality protocols
Must successfully pass a background/drug screen

Nice To Haves

iManage experience a plus

Responsibilities

Schedules depositions and other meetings with clients, witnesses, experts, opposing counsel, court reporters and others
Maintain accurate case calendars, documentation and correspondence for multiple concurrent cases
Liaise with attorneys, paralegals and legal assistants to ensure smooth case progression.
Research availability and credentials of potential experts and compile scheduling recommendations
Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision and exceptional attention to detail
Regularly reviews files and proactively works to move cases forward
Ensures all functions are performed in accordance with applicable client guidelines
Maintain positive relationships with firm attorneys, co-counsel, clients, and vendors
Proficient in software programs such as Microsoft Word, PowerPoint, Excel, Westlaw and Kofax PDF editor
Additional duties and special projects as assigned