Medical Equipment Planner I

SSR Career • Tampa, FL

10h

About The Position

At SSR, we’re more than a leading engineering design, consulting, and planning firm—we’re a team of owners committed to solving complex projects and delivering innovative solutions for facility and infrastructure challenges. With locations across the U.S. and expertise spanning diverse markets and services, our collaborative approach empowers us to build lasting partnerships with each other, our clients, and our communities. We believe high performance and a people-first culture go hand in hand. As an owner from day one, our colleagues thrive in an environment that values accountability, celebrates achievement, and supports personal and professional growth. As owners, we take pride in our work and in each other—driving results while fostering a workplace where everyone feels seen, supported, and inspired. Want to hear directly from our team? Visit http://www.ssr-inc.com/life-at-ssr and explore our culture on LinkedIn and Instagram.

As a Medical Equipment Planner I, you’ll help plan and manage the medical equipment scope for healthcare projects—coordinating with architects, vendors, and clinical users, maintaining accurate equipment lists, and supporting procurement and installation activities. Serve as a professional client interface—plan the medical equipment scope for healthcare projects and keep stakeholders informed. Attend onsite/remote planning sessions and user group meetings across all phases (SD, DD, CD, CA, Procurement & Equipment Management). Assist with the Medical Equipment Responsibilities Matrix; coordinate with design teams and attend OAC meetings as requested. Support vendor presentations/site visits and assist with RFP analyses per client request. Conduct room‑by‑room content reviews using ESP (proprietary software); request and implement client equipment standards. Obtain and compare quotes; update budgets; generate equipment lists within established standards and guidelines. Review drawings and coordinate equipment requirements; ensure dimensional accuracy and note changes clearly. Track the equipment budget; review/enter purchase orders; resolve purchase‑order issues; secure customer sign‑off for selections. Coordinate delivery, storage, and installation of medical equipment when contracted; assist with inventories and move‑management. Research emerging technologies/products; prepare close‑out packages and final reports at project completion. Set daily priorities to meet deadlines; maintain organized documentation and follow established planning processes.

Requirements

• Bachelor's degree and / or related experience in the Healthcare environment and / or Clinical arena
• 1-2 years of medical equipment planning experience or related experience preferred
• Experience planning small projects in the acute care setting
• Basic understanding of building design and construction schedules

Nice To Haves

• Basic knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• General understanding of hospital/clinic procedures and department functions
• Ability to read architectural drawings
• Budget awareness—create and maintain budgets
• Detail-oriented with clear written and verbal communication
• Customer-focused collaborator with strong organization, judgment, and active listening
• Able to manage multiple tasks

Responsibilities

• Plan and manage the medical equipment scope for healthcare projects
• Coordinate with architects, vendors, and clinical users
• Maintain accurate equipment lists
• Support procurement and installation activities
• Serve as a professional client interface
• Attend onsite/remote planning sessions and user group meetings across all phases (SD, DD, CD, CA, Procurement & Equipment Management)
• Assist with the Medical Equipment Responsibilities Matrix
• Coordinate with design teams and attend OAC meetings as requested
• Support vendor presentations/site visits
• Assist with RFP analyses per client request
• Conduct room-by-room content reviews using ESP (proprietary software)
• Request and implement client equipment standards
• Obtain and compare quotes
• Update budgets
• Generate equipment lists within established standards and guidelines
• Review drawings and coordinate equipment requirements
• Ensure dimensional accuracy and note changes clearly
• Track the equipment budget
• Review/enter purchase orders
• Resolve purchase-order issues
• Secure customer sign-off for selections
• Coordinate delivery, storage, and installation of medical equipment when contracted
• Assist with inventories and move-management
• Research emerging technologies/products
• Prepare close-out packages and final reports at project completion
• Set daily priorities to meet deadlines
• Maintain organized documentation
• Follow established planning processes

Benefits

• 100% Employee-Owned – Ownership from day one with immediate ESOP vesting.
• Retirement Savings – 401(k) with immediate vesting and a generous company match.
• Health & Wellness – Medical, dental, and vision coverage, plus company-funded HSA contributions for HDHP plans.
• Company-Paid Protection – Life insurance, AD&D, and short and long term disability at no cost to you.
• Work-Life Balance – Flexible schedules, paid parental leave, generous PTO, and paid company holidays.
• Career Growth – Tuition reimbursement and ongoing professional development support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level