Medical Education Programs Coordinator, Nephrology

University of Virginia•Charlottesville, VA

3d•Hybrid

About The Position

The Department of Medicine seeks a Medical Education Programs Coordinator with a focus on Nephrology programs. Medical Education Programs Coordinators (MEPCs) participate in the planning, preparation, and implementation of programs, daily operations, and educational activities for small to medium sized programs, and as a result, they operate with additional authority, independence, or level of complexity. Beyond basic administrative duties, MEPCs develop materials, coordinate calendars, engage in accounting processes, interact with educational program participants, and ensure compliance with relevant national organizations to maintain high standards of programs. They perform work independently but receive assignments and direction from supervisors and Program Directors. MEPCs are responsible for recruitment, record maintenance, communications, adherence to accreditation requirements, and curriculum support.

Requirements

High school diploma/GED
3+ years of relevant professional experience

Nice To Haves

Bachelor’s degree
previous experience with graduate medical education

Responsibilities

Assume responsibility for the daily administrative operations and coordination of the Department of Medicine’s (DOM) residency/fellowship programs.
Respond to requests for assistance and information from program directors, residents and fellows, administration, Graduate Medical Education Office, or outside agencies.
Ensure that all annual goals and objectives are tracked and achieved, including meeting scheduling deadlines, monitoring and logging duty hours, coordinating curriculum review, with development of and assigning schedules, rotations, and evaluations in New Innovations.
Develop and facilitate orientation, workshops, and graduate medical education activities. Schedule space and organize necessary materials for these events and resources. Help promote events.
Assist in the pre-screening, interviewing, ranking, and selection of program trainees. Mentor program trainees, tracking, and communicating progress.
Prepare and distribute instructional materials and course information.
Ensure the operations of the medical education programs comply with the Accreditation Council for Graduate Medical Education (ACGME), policies and procedures as outlined by UVA Health System’s Graduate Medical Education Office and Continuing Medical Education (CME).
Submit updates to professional organization databases.
Create and reconcile program budgets, prioritizing activities and expenditures based on statistical analysis.
Function as an integral player on the DOM education team, to include providing cross-coverage and mentoring as needed.
Participate in and contribute to residency and fellowship special projects and events, such as: recruitment and orientation, year-end graduation receptions and dinners, Grand Rounds, retreats, Scholars/Research Day, Department committees/task forces, and in-service training exams as needed to represent the needs and perspective of the Residency and Fellowship programs.
Establish and maintain relationships with the residency and fellowship coordinator counterparts in other UVA departments and those from other institutions.
Represent the Department at regional, state, and national meetings.
In addition to the above job responsibilities, other duties may be assigned.