Medical Education Program Specialist

American Addiction Centers•Park Ridge, NJ

7d•$25 - $38•Onsite

About The Position

The Medical Education Program Specialist is responsible for directing and overseeing the administrative operations of accredited graduate medical education (GME) training programs in partnership with the Program Director(s). This role ensures compliance with ACGME and institutional requirements while supporting the educational, professional, and operational needs of residents and fellows. The Coordinator serves as a key liaison among faculty, trainees, hospital leadership, and regulatory agencies to ensure successful program administration, accreditation, recruitment, financial management, and learner support.

Requirements

Associates Degree and/or 3+ years of related experience.
Strong knowledge of graduate medical education processes and accreditation standards preferred.
Excellent organizational, project management, and multitasking skills.
Strong analytical abilities with experience collecting, interpreting, and reporting data.
Advanced proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.
Exceptional written and verbal communication skills.
Ability to maintain confidentiality and exercise professionalism with sensitive information.
Demonstrated ability to work independently while collaborating effectively across diverse teams and stakeholders.

Nice To Haves

Medical Education experience preferred.
Experience with MedHub, ERAS, NRMP, FREIDA, ADS, or similar educational management systems preferred.

Responsibilities

Partner with the Program Director(s) to develop annual program goals, work plans, and accreditation cycle strategies.
Coordinate and oversee all residency/fellowship activities, including rotations, conferences, didactic sessions, orientation, evaluations, competency assessments, and special program events.
Establish and implement program policies, procedures, priorities, and timelines.
Compile, analyze, and present program data, metrics, and reports to support informed decision-making.
Provide administrative support to program committees and educational leadership.
Identify opportunities for process improvement and long-range program planning.
Maintain comprehensive knowledge of ACGME Institutional, Common, and specialty-specific program requirements.
Coordinate accreditation activities, including Annual Program Evaluation (APE), Clinical Learning Environment Review (CLER) initiatives, site visits, progress reports, and internal reviews.
Monitor compliance with duty hour regulations, procedural requirements, evaluation completion, and trainee documentation.
Prepare and submit required reports and data to ACGME, GMEC, DNV, Medical Education leadership, and other regulatory agencies.
Communicate policy updates, accreditation changes, and board certification requirements to trainees and faculty.
Support remediation and performance improvement processes through documentation and coordination with Program Directors.
Maintain trainee and faculty records, evaluations, and program documentation.
Coordinate graduation activities, recognition events, and alumni relations initiatives.
Serve as a resource for trainees regarding policies, procedures, and program expectations.
Monitor trainee engagement and morale, escalating concerns and supporting resolutions when appropriate.
Promote a positive learning environment that supports trainee success and well-being.
Participate in professional development activities to remain current with evolving GME requirements and best practices.

Benefits

Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program