Medical Education Prog Coord

University of New Mexico•Albuquerque, NM

1d•Hybrid

About The Position

The Department of Surgery is seeking a highly organized, self-motivated professional to serve as a Medical Education Program Coordinator supporting the Vascular Surgery Residency Program and the Division of Urology. Under general supervision, this position is responsible for coordinating the day-to-day administrative, educational, and clinical operations across both areas. This role requires strong attention to detail, the ability to manage competing priorities in a fast-paced environment, and excellent communication skills. The coordinator works closely with program leadership, faculty, residents, and patients, serving as a central point of contact for programmatic, clinical, and administrative functions.

Requirements

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

Experience in a medical or academic healthcare environment.
Familiarity with systems such as Banner, Chrome River, New Innovations, or similar platforms.
Experience with ACGME requirements and residency program administration.
Knowledge of basic accounting principles, budgeting, and purchasing processes (P-card, Lobomart, or similar systems).

Responsibilities

Manage all administrative aspects of the residency program, including recruitment, onboarding, and orientation of residents.
Maintain and track documentation required for accreditation (e.g., ACGME compliance).
Develop and manage complex resident schedules, rotations, and educational activities.
Coordinate program events such as graduations, retreats, and conferences.
Monitor program expenses, budgets, and reimbursements.
Serve as liaison with external regulatory and accreditation agencies.
Support the Program Director and residents with day-to-day program operations.
Maintain databases and residency management systems (e.g., New Innovations).
Coordinate patient scheduling, including new and follow-up appointments, and manage patient intake information.
Support multiple faculty members with administrative needs, including calendar management, travel arrangements, and licensure tracking (DEA, Medical Board, Board of Pharmacy).
Ensure clinical documentation is prepared and available for patient visits across clinic locations.
Coordinate departmental and divisional meetings, including quarterly faculty meetings and monthly division meetings.
Assist in recruitment processes for faculty positions across subspecialties (e.g., Urology).
Track faculty leave and FOM accounts.
Support revenue management efforts, including tracking delinquent documentation.
Prepare reports, correspondence, and presentation materials.
Assist with purchasing, expense tracking, and reconciliation processes.