Medical Education/CME Coordinator

Beth Israel Lahey Health•Cambridge, MA

2d•$58,011 - $78,075•Onsite

About The Position

The Medical Education Coordinator is responsible for overseeing and coordinating all hospital Continuing Medical Education (CME) programming. The coordinator’s responsibilities include planning, compliance management, and cross-functional collaboration across UME and GME domains to ensure coverage and departmental standards of excellence. Additionally, the coordinator provides high-level operational support to the Medical Education Committee (MEC) Chair(s) and contributes to the hospital’s strategic education objectives. MEC support functions include innovation/change coordination, stakeholder coordination, resource allocation, and process improvement. The Medical Education Coordinator coordinates continuing medical education programs and activities, and provides administrative support to medical students, house staff, and faculty physicians.

Requirements

High School diploma or GED required; Bachelor's degree preferred.
1-3 years related work experience required.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications; may produce complex documents, perform analysis and maintain databases.
Punctuality, attention to detail, and demonstrated awareness of team dynamics are important.

Responsibilities

Ensure that all CME activities comply with the accreditation requirements, CME standards and regulations of the Massachusetts Medical Society (MMS), Accreditation Council for Continuing Medical Education (ACCME) and American Medical Association (AMA).
Coordinate all aspects of CME accreditation, including detailed recordkeeping and timely submission of annual report information in the ACCME’s Program and Activity Reporting System (PARS).
Arrange CME conference logistics and maintain process documentation.
Assemble and distribute CME materials to learners.
Maintain accurate participation transcripts and other required documentation for all hospital CME activities in accordance with ACCME accreditation guidelines.
Provide support for each activity including tracking attendance/participation, distribution and collection of evaluation feedback, acknowledgement of faculty and planning committee disclosure and of commercial support.
Design and distribute promotional/outreach announcements for each activity that include ACCME-program objectives and proper accreditation and credit designation statements.
Oversight of weekly Medical Grand Rounds coordination, including managing email lists and conference calendars with the DOM Chair, and communicating outreach to relevant lists.
Maintain DOM educational resources on the hospital intranet and internal and staff-facing SharePoint sites.
Update the MEC with an analysis of the overall CME program, including summary data from CME activity evaluations, activity files, and MMS/ACCME accreditation self-study reports.
Apprise the committee of upcoming accreditation survey dates and organize site surveys and follow-up.
Coordinate the work of the Medical Education Committee (MEC), including scheduling meetings generating agendas, materials, and minutes, action-item follow-up, identifying processes, and drafting reports for the MEC Chair(s).
Monitor various Medical Education funds earmarked for education in collaboration with the MEC/DOM Chairs.
Create requisitions and purchase orders for expenses associated with Department of Medical Education cost center.
In partnership with the Director of Faculty Development, manage the Schwartz Rounds panel discussion series, including planning committee meetings and all related documentation.
Serve as a member of the Schwartz Rounds Planning Committee.
Support the Fellowship Director in the planning and coordination of the MAH Medical Education Fellowship, including generating the syllabus, coordinating and scheduling speakers and conference rooms/webinars, ordering and distributing materials, maintenance of program SharePoint site, required readings and other resources and plans special events, including graduation.
Support the Internal Medicine Residency Program Director and Administrator with timely completion of Workday expense reports and purchasing.
Create requisitions and purchase orders for Residency and Education expenses.
Provide timely submission of annual rosters of required resident and chief profiles for the Massachusetts Medical Society Group Enrollment Portal.
Support the Internal Medicine Residency Assistant Program Director for Primary Care in the maintenance of primary care resident and preceptor schedules, annual primary care curriculum syllabus and conference schedule, and upkeep of resident primary care continuity patient panel data/records.
Manage administrative tasks related to primary care clinic onboarding, PGY year progression, and graduate off-boarding for resident providers, including the coordination of Epic schedule templates, updating and communicating cohort assignments. Maintains email distribution lists and shared drive access.
Serve on, coordinate schedule, agenda, and compile minutes for the Program Evaluation Committee.
Serve on relevant hospital and system committees to ensure education representation.
Work on special projects as needed including centralizing and maintaining Sharepoint files, Workday expertise and support, event planning, and administrative back up for other team members.