Medical Coordinator (Full Time)
About The Position
Schweiger is a leading dermatology practice with a significant national presence, offering medical, cosmetic, and surgical dermatology and allergy services. The company is recognized for its rapid growth and commitment to creating an exceptional patient and employee experience. This Full-Time Medical Coordinator position is based at our Thousand Oaks Office and involves supporting both clinical and administrative functions, acting as a Medical Assistant and Patient Coordinator. The role requires performing high-quality clinical and front office duties to support patients and providers, with a focus on optimizing patient flow and ensuring efficient operations.
Requirements
- High School Diploma or GED required
- Must be proficient in Microsoft Word, Excel, and Outlook.
- Strong communication, interpersonal, and organizational skills.
- Professional, reliable, and dedicated to maintaining high-quality service standards.
- Must be familiar with HIPAA and OSHA compliance.
Nice To Haves
- 6 months to 1 year of experience in a dermatology or medical environment preferred.
- Proficiency in EMR systems and patient scheduling tools preferred.
- Certification as a Medical Assistant is highly encouraged.
- Dermatology experience is preferred.
Responsibilities
- Foster a welcoming and professional environment to enhance patient care and support the provider.
- Maintain a consistent and professional office presence.
- Assist providers with medical, cosmetic, and laser procedures.
- Ensure proficiency in all treatments, as well as pre-care and post-care instructions, anticipating provider needs to optimize patient flow.
- Prepare and maintain exam rooms before and after procedures.
- Ensure equipment is in working order and perform daily inventory checks on supplies, including retail and cosmetic products.
- Alert the team and General Manager of any low supplies as needed.
- Oversee the stocking of medical supplies and equipment.
- Ensure that all supplies are adequately stocked and maintain inventory records as requested.
- Properly document prescribed treatments, medications, lab requisitions, biopsies, cultures, photos, and patient consent forms.
- Manage follow-up appointments and track inventory used during each visit.
- Take payments, manage patient scheduling, and ensure proper documentation of insurance cards, referrals, and demographic information.
- Uphold privacy standards, ensuring sensitive information is handled securely, per HIPAA regulations.
- Complete daily financial tasks, including accurate cash handling, entering charges and payments, and ensuring cash is properly accounted for at the end of each shift.
- Handle petty cash and deposit all collected payments securely.
- Answer all phone calls promptly, confirm Zocdoc appointments, and make outgoing calls for patient retention.
- Maintain an organized and neat work area, ensuring patient privacy is preserved.
- Ensure that patient records are created and maintained accurately.
- Check emails and scan inboxes regularly to address time-sensitive issues.
- Perform other duties as assigned by supervisors.
Benefits
- Medical (Virtual Care included), HSA/FSA, Dental, Vision on 1st of the month after hire date
- 401K after 30 days of employment
- Company Sponsored Short Term Disability (Only applicable for non-California employee)
- Pre-tax savings available for public transit commuters
- Your birthday is an additional personal holiday
- Dental and Vision on 1st of the month after date of hire
- Employee discounts on Schweiger skin care products & cosmetic services
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
