Medical Billing Data Specialist
About The Position
The Billing Data Entry Specialist is responsible for accurately entering, reviewing, and maintaining patient, insurance, billing, and payment information within the organization’s billing and electronic health record systems. This position supports the billing process by ensuring that information is complete, accurate, and entered within established deadlines. The Billing Data Entry Specialist works closely with the billing, clinical, front-office, and administrative teams to resolve missing or incorrect information and support the timely submission and processing of claims.
Requirements
- High school diploma or equivalent required.
- Strong keyboarding and data-entry skills.
Nice To Haves
- At least one year of experience in data entry, billing, medical administration, or a related clerical position preferred.
- Healthcare or medical billing experience preferred.
- Experience working with electronic health records, practice management systems, or billing software is preferred.
- Strong attention to detail and accuracy.
- Ability to enter and review a high volume of information while maintaining quality.
- Strong organizational and time-management skills.
- Ability to identify discrepancies and follow established procedures to resolve them.
- Ability to manage multiple assignments and meet deadlines.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively as part of a team.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Dependable attendance and consistent follow-through.
- Willingness to learn new billing systems, processes, and regulatory requirements.
Responsibilities
- Enter patient demographics, insurance information, charges, procedure codes, payments, adjustments, and other billing-related information into the appropriate system.
- Review billing documentation for completeness and accuracy before entering or submitting information.
- Verify that patient and insurance information matches supporting documentation.
- Identify missing, incomplete, or inconsistent information and follow up with the appropriate department for clarification.
- Assist with the preparation and submission of insurance claims in accordance with established billing procedures.
- Review claims for basic data-entry errors, including incorrect patient information, insurance details, dates of service, provider information, and billing codes.
- Correct rejected claims or billing records when the issue is related to inaccurate or incomplete data.
- Enter payments, contractual adjustments, write-offs, and other account updates as assigned.
- Maintain accurate and organized electronic billing records.
- Scan, upload, and properly categorize billing documents within the designated system.
- Assist with reconciling billing reports and identifying discrepancies.
- Monitor assigned work queues and complete tasks within established turnaround times.
- Communicate professionally with internal departments regarding missing documentation or billing concerns.
- Maintain the confidentiality of patient, financial, and organizational information.
- Follow HIPAA requirements, organizational policies, and all applicable billing and compliance procedures.
- Participate in training and process-improvement activities as required.
- Perform additional billing or administrative duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
